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Posted 14 days ago

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Inventory Specialist

MaplewoodOn-siteFull-time

AI Summary

The Retail Inventory Specialist manages back-of-house operations for a cannabis dispensary, including inventory balancing, vault organization, shrink control, and reconciliation across medical and adult-use licenses using Metrc and POS systems.

About this role

Founded in San Francisco in 2011, The Apothecarium began as a patient-focused medical dispensary and has grown into a trusted, award-winning cannabis retail brand with locations across California, Pennsylvania, Maryland, and New Jersey.

We’re known for our modern, welcoming spaces, emphasis on education, and unmatched customer service. Whether you're new to cannabis or a seasoned consumer, our highly trained cannabis associates are here to provide personalized, one-on-one consultations to help you find the products that best meet your needs.

We don’t just sell cannabis — we create experiences that promote wellness, build trust, and enrich lives. Come see why so many patients and customers choose The Apothecarium as their go-to destination for cannabis.

Position Description: The Retail Inventory Specialist will focus on back of house store operations, including but not limited to: vault organization, shrink control, inventory balancing between medical and adult use licenses (in Metrc and Point-of-sale), product receiving, transferring, and all preparation of inventory. Participate in Inventory counts and reconciliation. Maintain ECOM pre-order/web orders, etc. The Retail Inventory Specialist reports to the Retail Operations Supervisor to drive successful menu balancing, order fulfillment, inventory controls, and back of house efficiencies. A successful Inventory Specialist is a trustworthy professional with outstanding record-keeping and analytical abilities. The chosen candidate will demonstrate excellent organizational and problem-solving skills, as well as the ability to interpret and analyze large amounts of data.

Responsibilities include, but are not limited to:

  • Work closely with retail operations supervisor to plan and execute inventory counts in the dispensary.
  • Ensure menu balancing in dual license environment (adequate stock in Medical & AU storefronts).
  • Ability to research and correct failed sales within Metrc as well as any other systematic discrepancies.
  • Examine the levels of products, systems vs. physical to determine shortages, to find and report root causes for process improvement.
  • Prepare formal Systems vs. Physical Count Reports on inventory and provide to Management monthly.
  • Monitor inventory receiving process for accuracy, completion, proper documentation, and timeliness.
  • Work closely with Finance, Procurement, and Purchasing Coordinators to maintain alignment of company’s ERP, with state-mandated inventory tracking program and execute inventory adjustments in the inventory management systems.
  • Participate (hands-on) in EOM (End-of-month) inventory and cycle counts to set work standards, reconcile, validate, and execute on count results.
  • Actively search for process improvements to increase through put for EOM Inventory, cycle counts, menu balancing POS/Metrc and BOH inventory standards.
  • Ensure that inventory control processes follow state CRC regulations.

    • Qualifications and Education Requirements:

  • Experience with audits and month-ending reporting processes.
  • Strong inventory track record.
  • Strong understanding in Metrc and sweed platforms.
  • Excellent working knowledge of Excel, inventory management software and tools, and use of other software systems used for analytics.
  • Strong organizational skills.
  • Professional written and verbal communication with multiple levels and departments.
  • Knowledge of office management systems and procedures.
  • Good interpersonal skills and proven ability to positively influence people; must be capable of effectively interacting at all levels in the organization.
  • Detail-oriented with an eye on process optimization.
  • Ability to work in a fast-paced environment, to manage high-stress situations, and to be flexible and adaptable when a situation requires it.
  • Accurate, self-starter, troubleshooter, with an emphasis on work product ownership, with the ability to prioritize and complete tasks with competing deadlines.
  • Analytical and detail oriented. Preferably a proven record of working effectively with patients and a strong understanding of “real-store-time" efficiencies.
  • Must be flexible safeguarding operating dispensary hours, which includes evenings, weekends, and holidays.
  • Reserved Holiday Periods time off such as 4/20, Green Wednesday, Black Friday, Christmas Eve, etc.

    • Education and Experience Requirements:

  • Associate’s or Bachelor’s degree is desirable.
  • Supervisory experience preferred.
  • 1+yearsindustryexperiencepreferred.

    • Skills

    Audit ProcessesCycle CountsData ReconciliationERPExcelInventory Management SoftwareMetrcMonth-end ReportingPOS SystemsProduct Receiving And TransferState CRC RegulationsSweed

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