Job Template - UK

Here at Humanoid, we believe in a future where robots amplify human potential. That’s why we’ve set out on a mission to build the world’s most capable, commercially-scalable, and safe humanoid robots. We’re bringing that mission to life with HMND‑01 Alpha - our rapidly developed humanoid platform now running in real industrial pilots - and we’re growing the team to take it even further.

About The Role

We're hiring a Senior Business Assistant to join our Office of the CFO team, based in London. In this role, you'll sit alongside the CFO in key meetings — preparing the ground beforehand, capturing what matters as it happens, and making sure nothing agreed in the room gets lost afterwards. It's a content-focused role: you'll need a genuine working understanding of finance to follow the discussion, not just log who said what.

What You’ll Do

Meeting Support & Follow-Through

• Join key meetings: Join meetings alongside the CFO — leadership, board, and finance-function meetings — capturing accurate notes and the decisions that come out of them.

• Own the follow-up: Turn discussions into clear, assigned action items and drive them to completion, chasing owners and flagging slippage before it becomes a problem.

• Track outstanding items: Maintain a live view of open actions and decisions across the CFO's meeting cadence, escalating blockers to the CFO directly.

Pre-Meeting Preparation

• Prepare pre-reads: Prepare pre-reads, briefing packs, and agendas ahead of key meetings, pulling together relevant background, data, and context.

• Coordinate stakeholder input: Coordinate input from stakeholders across Finance — Controllership, Tax, Treasury, FP&A — so the CFO walks in fully briefed.

• Anticipate what's needed: Proactively anticipate what the CFO will need for a given meeting, rather than waiting to be asked.

Finance-Literate Business Support

• Follow technical discussions: Apply a working understanding of financial concepts and terminology to accurately capture and summarise technical finance discussions.

• Sanity-check materials: Review financial reports, decks, and models before they reach the CFO, spotting errors, inconsistencies, or omissions.

• Partner across finance: Partner with Controllership, Tax, Treasury, and FP&A to gather the input and context needed for meetings and follow-ups.

Communication & Organisation

• Produce clear meeting notes: Produce clear, well-structured meeting notes and summaries, distributed promptly to attendees.

• Maintain a master tracker: Maintain a single source of truth for action items, decisions, and deadlines across the CFO's meeting cadence.

• Handle information with discretion: Manage confidential and sensitive business and financial information with sound judgement.

What We’re Looking For

• Proven experience as an EA, business assistant, or similar role supporting senior executives, ideally within a finance function.

• A working understanding of financial concepts and terminology (P&L, budgeting, forecasting) sufficient to follow and accurately summarise finance discussions.

• Excellent note-taking and written communication skills, able to turn meeting discussions into clear, actionable outputs.

• Strong organisational skills, with a proven ability to track and drive multiple action items to completion.

• Comfortable preparing pre-meeting materials, pulling together data and context from multiple stakeholders.

• High level of discretion when handling confidential business and financial information.

• Proactive, detail-oriented, and comfortable operating in a fast-paced, high-growth environment.

• Strong proficiency with everyday productivity tools (Microsoft Office / Google Workspace).

• Bachelor's degree in finance, business, or a related field is a plus.

• Experience supporting a CFO or finance leadership team specifically is a strong plus.

• Experience in a venture-backed, high-growth startup or scale-up is a plus.

What We Offer

• Competitive equity: stock options with meaningful upside as we scale.

• 30+ paid days off, including 23 days of annual leave, all UK bank holidays, and additional company closure days (including Christmas–New Year shutdown).

• Private healthcare, including virtual and in-person care.

• Pension scheme with 8% total contribution (5% employee, 3% employer) on full earnings.

• Free daily breakfast, catered lunch, and snacks in-office.

• Work at the frontier - collaborate daily with world-class engineers, researchers, and product experts building the next generation of AI and humanoid robotics.

• Real ownership - direct access to founding leadership, meaningful input on product direction, and the ability to drive key initiatives from day one.