Junior Administrator/Fund Administrator

Junior Administrator/Fund Administrator

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. 

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. 

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities. 

Purpose:

• To provide high quality service deliverables to the Clients you are responsible for, ensuring all deliverables are met and the Clients expectations are managed and met on a day to day basis.
• Prepare and, where appropriate depending on experience, review all Financial Statements and disclosures and ad-hoc client deliverables in relation to providing fund administration services to clients.
• Expected to help improve the processes and efficiencies of the department.
• Expected to develop expertise of Alternative Investments such as Real Estate, Private Equity, and Private Credit Fund Structures such as TMK, GK/TK, and LPS accounting and administration processes.
• Expected to gain the knowledge and experience of Special Purpose Vehicle (SPV) for complying with the requirements for pass-through.
• Expected to combine IQ-EQ’s global policy, digital asset, and philosophy with Japan team’s operation and quality of deliverables.

Core Responsibilities:

• You'll manage financial servicing for a portfolio of clients, ensuring smooth day-to-day relationship management and high-quality client support.
• You'll deliver accurate and timely client reporting, information, and service requests in line with agreed standards and deadlines.
• You'll maintain strong client relationships by providing consistent communication and responding effectively to client needs.
• You'll minimize operational and compliance risks by following established procedures, controls, and checklists.
• You'll ensure adherence to IQ-EQ policies and best practices while contributing to the efficient and accurate delivery of services across the team.

Tasks / Duties:
Client Delivery

• Timely delivery of quality service to Client to ensure all requests for designated clients are met, ensuring any client/investor queries are responded to within 24 hours.
• Complete a review on designated Client work (includes NAV, Financial Statements and other Ad Hoc Tasks) and assist on reviews for other teams as required.
• Maintain regular contact with Client through regular and ad-hoc phone calls and emails detailing upcoming deliverables and progress thereof.
• Report any breaches, complaints or errors to Fund Accounting Manager promptly.
• Ensure all error reports are completed for review on the day an error is identified.

What we offer

• Comprehensive remuneration: Motivating financial packages based upon market rates for your role and are proportionate to your qualifications, level of experiences and skills profile
• Annual leave: All our employees are entitled to 25 days paid leave
• Hybrid working arrangement: We recognize the value of working flexibly and are keen to ensure all employees enjoy an excellent work-life blend. As such, we are open to conversations with employees related to setting up flexible working arrangements
• Support and development: We will ensure you have the right training, tools and development plan to grow and improve your skills every day

Qualifications

Qualifications and Experience Required for this Role

[Required]

• You have practical accounting experience, including preparing journal entries and supporting monthly, quarterly, and annual financial close processes.
• You can prepare trial balances and financial statements while ensuring accurate accounting records and reporting.
• You can assess transaction details and supporting documentation to apply the appropriate consumption tax classification.
• You are comfortable reading and interpreting English invoices and contracts and collaborating with international teams through Microsoft Teams.
• You are proficient in Microsoft Excel (SUMIFS, XLOOKUP, IF, sorting/filtering, pivot tables, AutoFilter) and Microsoft Word, including reviewing tracked changes and drafting contractual and business documents.

One or more of the following areas would be advantageous at this moment:
[Preferred]

• SPC Accounting Experience (from monthly to annual)
• (Real estate SPCs are very welcome, as are private equity investment SPCs and Renewable Energy)
• Experience in preparing transaction journal entries for real estate acquisition/sale, rental, development, etc.
• Experience in accounting at real estate companies and hotel management companies
• Knowledge and experience with real estate investment schemes, private equity investment schemes, and the vehicles used in them (TMK, TK/GK, MLGK, ISH, LPS, GP, LP, Feeder LP, etc.)
• Fixed asset ledger preparation and assistance with depreciable asset declarations
• Experience in J-GAAP audit response (IFRS group audit response, welcome)
• Experience with tax filing assistance (especially the breakdown of items attached to consumption tax and corporate tax returns)
• Experience in preparing FS, notes, and supplementary schedules
• Experience preparing business reports at the end of the fiscal year for submission to the Kanto Local Finance Bureau
• In addition to the above, reporting tasks are also conducted to relevant authorities and ministries such as the Kanto Local Finance Bureau, Financial Services Agency, and Bank of Japan.
• Preparation of statutory records (experience in shipping to local governments in each prefecture as an employee at the end of the fiscal year is welcome)
• Practical experience in converting from J-GAAP to IFRS and other GAAP standards
• Knowledge and practical experience in consolidated accounting (consolidated with IFRS)
• Account opening, EB implementation and management, and preparation for payment on either EB or paper basis
• Work experience at a Japanese accounting firm or tax accountant corporation
• Experience using Money Forward, Yardi, and others
• Experience creating VBA macros and RPA
• Experience Collaborating with Overseas Shared Service Centers
• Holders of Certified Public Accountant qualifications (Japan, the United States, etc.), tax accountant qualifications, and subject passers

One or more of the following areas would be advantageous at this moment:
[Personality]

• Even in unknown or inexperienced fields, if necessary, they voluntarily research similar past cases within the company, contact domestic and international teams, and learn and respond accordingly
• Individuals who can infer current and future necessary tasks from past work (such as reporting, payments, etc.), confirm with those around them, and take proactive action
• When oneself or someone else causes work errors or failures, rather than blaming them, a person who can devise and implement mechanisms to investigate and eradicate the cause of the mistake itself
• Individuals who are willing to act for the sake of all internal and external stakeholders, regardless of explicit contracts, while remaining mindful of appropriate roles, controls and policies
• People who can communicate any uncertainties or mistakes early on and ask the team for help when needed
• People who can help create an environment where everyone can exchange opinions openly and freely, without starting by dismissing others' views
• People who can promptly adapt to new changes in rules and other regulations without any issues
• People who can proactively streamline and simplify existing methods after confirming whether to follow existing methods
• Patient and approachable person
• People who have learned techniques to relieve stress and fatigue accumulated during work

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. 

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee.

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential.  Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.