Key Associate, Part-Time

Primary Responsibilities

• Purchasing, Accounts Payable and Receivable

• Provides weekly reports utilizing Celerant, Data Warehouse, FedEx, and others
• Manages all retail invoicing payables digitally
• Maintains up-to-date record of expenses against budget
• Enters and reconciles invoices in Celerant POS system
• Provides batch to Accounting/Finance to ensure timely payment
• Issues charge backs for incorrect shipments
• Runs end of month unpaid invoices report (received by not matched)
• Communicates with vendors as needed
• Generates invoices for signings, events, and promotional displays and coordinates with Finance regarding payment
• Updates costs and verifies discrepancies in receiving along with working with vendors to resolve.
• Monitors inbound shipping costs
• Reports Monthly consignment sales to vendors
• Reports monthly all vendor consignment sales
• Maintains up to date financial contact data including passwords and usernames for banking, FedEx, USPS, PayPal, Celerant, and other accounting and financial vendors and websites

Other duties

• Enters payroll data weekly along with tracking all staff PTO and sick time
• Manages Expense Tracking Report by department codes
• Creates weekly sales report for GM and Finance department
• Processes expense reports
• Documents deposits and chargebacks
• Documents merchandise credits, RTVs, etc.
• Provides GL codes and receipt backup for monthly department credit card expenses
• Weekly reconciliation of credit card tenders with bank transactions; resolve discrepancies in consultation with store manager, finance dept, and bank
• Reviews and reports on supply budget expenditures and other line items as needed
• Manages Amex monthly statements in Concur System
• Liaises with Finance Dept
• Prepares store credit report and other reports as needed
• Additional duties as assigned

Skills and Qualifications

Physcial Demands