Learner Data Management Clerk

Position Overview

The Meliora School seeks a detail-oriented, organized, and welcoming Learner Data Management Clerk to manage learner enrollment, maintain accurate student records, and support school data reporting.

The coordinator will serve as a primary contact for families throughout application, enrollment, re-enrollment, and withdrawal. This individual will maintain accurate information in Infinite Campus, coordinate records requests, monitor enrollment documentation, and work with school leadership to prepare reliable data for reporting and decision-making.

This hybrid role requires strong independent work habits, responsiveness during established work hours, and consistent follow-through. A bachelor’s degree is required.

Input data into the Student Information System (SIS) and related applications, ensure data quality with the support of local school administration, support the compliance of state reporting requirements, assist with the scheduling processes, and create and execute queries of, and provide data and reports from the SIS to local school staff, central office staff, and schools outside of the district.

• Process enrollments, withdrawals and online registration in support of student registration.
• Retrieve information from GUIDE for enrollment of students.
• Update student data in SIS such as demographic, health, contact information, special programs, services, and other data fields.
• Enter student course history information from out of district transfers after transcription.
• Process information requests accurately and quickly as assigned.
• Facilitate data gathering, data entry, and data accuracy for graduation cohort (high school), withdrawal reasons, CCRPI, and other such national, state, and local reporting.
• Assist in maintaining accurate discipline and attendance data including running daily attendance report and/or period attendance.
• Provide assistance as needed for the scheduling process including, but not limited to, entering student schedules and maintaining the master schedule ensuring that course requests, including special populations (EL, Special Ed, Gifted, AP, etc.) are accurately recorded.
• Assist in maintaining accurate school data (i.e. discipline, attendance, etc.).
• Maintain familiarity with job-related software applications and attend district training.
• Perform other duties as assigned.

Required Qualifications

• Bachelor’s degree from an accredited institution.
• Experience in school registration, student records, enrollment, or a closely related administrative role.
• Experience using a student information system and maintaining accurate electronic records.
• Strong attention to detail and ability to manage multiple deadlines.
• Proficiency with spreadsheets, email, digital forms, and document-management tools.
• Ability to identify data discrepancies and follow through on corrections.
• Strong written communication, customer service, and organizational skills.
• Ability to work independently, communicate proactively, and remain accountable in a hybrid setting.
• Ability to attend required on-site activities in Snellville.
• Ability to handle confidential information with discretion and maintain a private workspace when working remotely.
• Ability to meet applicable employment and background-check requirements.

Preferred Qualifications

• Experience as a registrar in a Georgia public or charter school.
• Experience using Infinite Campus.
• Experience supporting Georgia FTE, Student Record, or charter school enrollment reporting.
• Experience coordinating enrollment lotteries and waitlists.
• Experience maintaining high school transcripts and credit records.
• Experience communicating with families from varied linguistic and cultural backgrounds.

Compensation

Salary: Salary based on experience and qualifications.