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Mayer Llp

Posted 2 months ago

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Legal Secretary - Medical Malpractice

DallasHybridFull-time

AI Summary

Legal Secretary supporting attorneys in medical malpractice and insurance defense litigation, managing calendars, case files, and legal documents while coordinating meetings and client communications.

About this role

At Mayer LLP, we believe in doing law differently — with collaboration, innovation and determination at the core. Founded by a team of experienced, entrepreneurial attorneys, we’ve built a firm where client interests come first and teamwork drives results. With a Southwest regional footprint spanning Texas, New Mexico and Arkansas and a breadth of practice areas including corporate & securities, litigation, real estate, tax, labor & employment, healthcare and immigration, we serve clients ranging from start-ups to Fortune 500 companies across industries. If you thrive in a dynamic, growth-minded environment where your contribution directly matters and you’ll work alongside skilled professionals focused on achieving business-driven legal solutions, Mayer is where you can make an impact.

Responsibilities

  • Provide support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
  • Prepare and file legal documents, ensuring compliance with court rules and deadlines.
  • Manage case files through document management system (iManage), maintaining organization and accuracy.
  • Assist with document review, proofreading, and legal drafting to ensure high-quality submissions.
  • Facilitate communication with clients, expert witnesses, and other parties involved in litigation while maintaining professional phone etiquette.
  • Support project management efforts for ongoing cases, including tracking deadlines and deliverables.
  • Coordinate and schedule depositions, hearings, and meetings
  • Conduct legal research and gather relevant case information
  • Coordinate and schedule meetings, conferences, and travel arrangements
  • Maintain and organize client files and records
  • Communicate with clients, opposing counsel, court personnel, and accounting in a professional manner
  • Open new files and run conflicts
  • Updating docket sheet or information sheet on the file
  • Perform general clerical duties such as filing, scanning, and data entry
  • Provide administrative support to attorneys and staff as needed

    • Experience

  • Strong organizational skills with the ability to manage multiple priorities effectively.
  • Excellent writing skills for drafting correspondence and legal documents.
  • Proficient in legal case management software such as iManage or similar.
  • Experience with document review processes and familiarity with clerical tasks such as filing and transcription.
  • Solid research skills to assist attorneys in preparing cases effectively.
  • At least 2 years experience as a Legal Secretary/Assistant working on insurance defense cases. Medical Malpractice experience is not required and we are willing to train in this area.
  • Excellent organizational skills and attention to detail
  • Strong communication and interpersonal skills
  • Proficient with Microsoft Office Suite and legal software (will train on our specific tools)
  • Knowledge of e-filing in state and federal courts
  • Previous experience working as a legal secretary on the litigation defense side is highly preferred
  • Knowledge of court rules and procedures
  • Ability to maintain confidentiality and handle sensitive information

    • Technology

    Mayer LLP has implemented the following technology platforms:
  • Westlaw
  • Harvey AI
  • Coyote
  • PointOne
  • iManage

    • Skills

    Conflicts CheckingCoyote PointOneDocket ManagementDocument ManagementDocument ReviewE-filingHarvey AIIManageLegal Case Management SoftwareLegal DraftingMicrosoft OfficeTranscriptionWestlaw

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