Logistics Coordinator

Key Responsibilities

• Coordinate the mobilization, installation, ongoing operation, servicing, and demobilization of rental assets across assigned customer locations.
• Manage day-to-day requirements for placed assets, including work orders, service needs, maintenance, repairs, swaps, additions, and other changes throughout the rental period.
• Monitor asset location, condition, utilization, service requirements, and operational readiness through site visits, remote check-ins, and coordination with customers and service providers.
• Coordinate with the Logistics Supervisor, maintenance, yard personnel, transportation providers, and other support teams throughout the rental lifecycle.
• Maintain accurate asset records, including installation and removal dates, rental status, location, configuration, condition, service history, work orders, and supporting documentation.

• Source, schedule, and coordinate vendors and subcontractors responsible for transportation, installation, maintenance, servicing, and removal of rental assets.
• Communicate delivery schedules, site access requirements, equipment specifications, service expectations, and other operational requirements to customers and vendors.
• Monitor vendor performance against established scopes, service standards, and timelines and escalate significant deficiencies or issues to the Logistics Supervisor.
• Serve as the day-to-day customer contact for assigned placed assets, coordinate service requirements, and address routine issues within assigned authority.

• Track assigned budgets, vendor costs, service and repair expenses, and rental revenue and communicate potential cost variances or billing concerns.
• Support rental invoicing by confirming on-rent dates, service events, asset changes, and off-rent dates and maintaining accurate supporting documentation.
• Review vendor invoices against applicable work orders and approved rates, identify discrepancies, and coordinate resolution.
• Support rental closeout by confirming asset returns, condition reports, final rental dates, outstanding charges, and required documentation.

• Follow applicable company HSE requirements, transportation and DOT requirements, customer site rules, and established operating procedures throughout asset installation, service, and removal.
• Ensure required inspections, condition assessments, and documentation are completed and support incident reviews and corrective actions as required.
• Identify operational risks or constraints affecting safety, compliance, schedule, cost, asset performance, or customer satisfaction and escalate concerns appropriately.
• Support consistent work-order, documentation, cost-tracking, and closeout practices and recommend improvements to rental processes and workflows.

• Mobilization and Installation: Coordinate transportation, vendors, installation crews, site access, work orders, commissioning, customer acceptance, and asset documentation necessary to place rental assets into service.
• Ongoing Service: Coordinate maintenance, service, repairs, swaps, additions, and other changes necessary to maintain operational and billable assets across multiple locations.
• Demobilization and Closeout: Coordinate asset removal, transportation, condition assessments, return documentation, refurbishment needs, final rental dates, and closeout information necessary for accurate billing.

Skills, Knowledge & Expertise

• 1+ years of experience in rental operations, project coordination, field service, equipment installation, or a related field required.
• Experience coordinating vendors, generating and tracking work orders, monitoring budgets, and supporting invoicing required.
• Experience with rental assets such as modular units, generators, HVAC/MEP equipment, tanks, trailers, or similar equipment strongly preferred.
• Experience coordinating multiple remote or unmanned asset locations without a permanent on-site presence preferred.

Benefits

• Impactful Work: Play a key role in restoring communities and supporting clients during critical recovery periods.
• Collaborative Culture: Work alongside a team of dedicated professionals committed to excellence and innovation.
• Career Growth: Expand your skills in project management, business development, and operational leadership.
• Travel Opportunities: Experience diverse work environments with domestic and international travel opportunities.