Manager, Corporate Services, Bookkeeping

Outcomes

Bookkeeping, Oversight, Review & Financial Reporting

• Lead and oversee a large portfolio of bookkeeping files, ensuring work is accurate, complete, timely, and meets established quality standards and deadlines.

• Conduct quality reviews of working paper files, financial statements, and GST/HST and PST returns through relevant CRA and provincial portals, ensuring compliance with applicable accounting standards and requirements.

• Assemble and prepare financial statements for high-value or complex client accounts to support corporate compliance filings.

• Review and approve transactions across multiple currencies and entities, ensuring accurate recording and appropriate accounting treatment.

• Validate data entry completed by associates/senior associates/ assistant managers and ensure accounts reconcile accurately to supporting documentation and financial statements.

• Complete ongoing bookkeeping and financial analysis in accordance with established procedures and timelines, supporting accurate financial reporting and client satisfaction.

General Ledger, Reconciliations & Period-End Close

• Oversee bank and general ledger reconciliations, ensuring records and account balances are accurate, current, and reliable.

• Manage account balances and investigate and resolve discrepancies as required.

• Review and oversee reconciliations, adjustments, and reports for month-end and year-end close, ensuring they are completed accurately and on time in accordance with accounting principles.

• Analyze financial transactions and prepare or approve period-end adjustments to ensure the completeness and accuracy of financial records.
• Review investment accounting, as required, ensuring investment-related transactions are accurately recorded and reconciled to year-end financial documentation.

Team, Workflow & Operational Management

• Review and approve bookkeeping work completed by team members, providing guidance and addressing issues or discrepancies as required.

• Monitor file status, workflow, priorities, and upcoming deadlines to ensure work is appropriately coordinated and completed on schedule.

• Provide regular summaries of file status, priorities, and upcoming deadlines to upper management.

• Respond to queries from team members and provide support in resolving accounting and bookkeeping matters.

• Ensure files and records are updated, organized, and maintained
  in accordance with established procedures.

Client & Regulatory Support

• Liaise professionally and efficiently with clients and investment brokers, responding to inquiries, providing financial information, and supporting client needs.

• Maintain timely and professional communication with clients, internal teams, regulatory agencies, and other external stakeholders.

Core Competencies

• Organization & Time Management 
  
• Collaboration & Teamwork 
  
• Communication Skills 
  
• Client Service Excellence 
  
• Adaptability & Problem Solving 
  
• Professionalism & Integrity 
  
• Attention to Detail 
• Leadership
  
• People Management
  

Qualifications & Experience

Education, Professional Credentials, & Professional Memberships

• Degree in Accounting, Finance or Business is required.

• Professional designation or certification in accounting or bookkeeping is considered an asset (e.g., CPA, Certified Professional Bookkeeper (CPB), or equivalent). 

Experience

• 7-10 years demonstrated working experience in accounting/ bookkeeping considered an asset.

• Minimum 3-5
  years experience supervising and supporting team, with a focus on quality, workflow, and team development, is required.

Technology/ Computer Skills

• Advanced
  proficiency with Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint. 

• Advanced knowledge
  with HUBDOC, Dext, Xero, and Quickbooks is required.

• Experience with CCH Axcess Tax, CCH iFirm
  TaxPrep, and related tax technology platforms preferred. 
• Strong aptitude for learning and implementing new technologies and workflow systems relevant to the role.