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DIALOG

Posted 3 months ago

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Mechanical Contract Administrator

TorontoHybridFull-time

AI Summary

A Mechanical Contract Administrator with 5+ years of mechanical construction experience oversees project contracts, change documentation, and site visits to ensure work aligns with contract specifications.

About this role

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share.
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what’s next. We’re always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world.

The Mechanical Contract Administrator will showcase their 3-5 years of mechanical construction experience as key oversight for DIALOG projects and mechanical contracts, including Supplemental Instructions, Proposed Change Notices, RFI’s, Submittals, etc.  The candidate will be technically skilled in the administration of project contracts and familiar with regular visits to construction sites, ensuring work is performed according to contract specifications.  In this role, you must be comfortable collaborating with DIALOG practitioners as well as external contractors, subcontractors, trades people, etc. and confident addressing matters that may involve disagreement or emotional responses.  The ability to quickly identify when work is not aligned with the project contract and address issues right away, with clear and effective communication to others is essential. The ideal candidate is technically competent in mechanical construction, flexible with travel to project sites, demonstrates strong project management and relationship building skills, and can provide and receive feedback professionally. 

How you'll make a difference:

  • Build relationships with stakeholders and contractors to deliver best in class projects 

    • Collaborate with trades onsite to provide engineering solutions 

    • Attend project related meetings onsite and virtual including start-up meetings and regular construction meetings with stakeholders 

    • Maintain lines of communication between owner, architect, engineers, contractor, trades, subcontractors and vendors  

    • Review construction site for general conformance of the contract documents and enforce all aspects of the contract

    • Review progress claims for accuracy and completeness, provide approval as required 

    • Respond to requests for information and provide quick consultations, solving problems as they arise

    • Review shop drawings for compliance with design and contract documents 

    • Manage the mechanical contract including Supplemental Instructions, Proposed Change Notices, RFI’s, Submittals, etc.

    • Coordinate with internal team to provide comprehensive communication and support to the project 

    • Be proactive in making recommendations to stakeholders and maintaining documentation so contract can be fairly enforced

    • Provide impartial guidance to resolve conflict or negotiations in a fair and reasonable outcome to all parties

    • Review As-built drawings and O&M manuals

    Who you are:

    • Must possess a minimum of 5 years’ experiencein the mechanical construction field with a minimum of 3 years relevant on-site experience. 

    • Proficient in project field reporting, field reviews, payment certification, site document processing (CCN/RFI/SI) and contract change procedures

    • Strong mechanical building science background with an excellent understanding of construction process, methods and materials

    • Strong analytical andproblem-solvingskills

    • Proven track record of maintaining high quality standards while working within tight deadlines

    • Compelling interpersonal skills and effective written and verbal communications skills

    • Ability to handle stressful situations with a high degree of professionalism and composure 

    • A comprehensive knowledge of relevant building standards, construction codes and procedures 

    • Knowledge ofOnware and Procore Construction Softwareconsidered an asset

    • A vehicle and valid driver’s licensearerequired for regular travel to DIALOG project sites 

    • Ability to achieve national security clearances is required.

    Skills

    Building ScienceConstruction MethodsContract Change ProceduresField ReportingMechanical ConstructionOnwarePayment CertificationProcoreProject Contract AdministrationProposed Change NoticesRFISite Document ProcessingSubmittalsSupplemental Instructions

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