Media Assistant, Direct Response | Active International | Pearl River, NY

About the role

The Media Assistant assists in coordinating, updating and maintaining all accounts from inception to completion. This position works closely with buyers, networks and advertising agencies/clients to aid in the execution and maintenance of Direct Response media placements.

What you'll do

• Assistteam of buyers in gathering rates and inventory availability from networks

• Maintain up-to-date media representative list inclusive of name, phone,emailand faxinformation

• Send orders to designated media representatives for approved activity and then follow up asappropriate toensure written confirmations arereceived

• Complete Control Sheets for both Local and National stations/networks as requested by thecoordinator

• Prepare andmaintainmonthly programming grid folders by requesting updated grids from the networks on a regularbasis

• • Populate missing programming information into weekly post log reports and final post data using grids provided bynetworks

• Complete program schedules and post log reports forclients’asneeded

• Obtain and check all pre and post log times received from the stations areaccurate

• • Monitor media placement to ensure fair andequitablerotation across all unitsplaced

• • Follow up with sales reps and assistantson a daily basisfor updated pre-logs via phone &email

• Request and confirm accuracyof localmarket contracts including trade deal usage

• Assistteam of buyers withentry ofrates andbuylinesinto CoreMedia System (“CORE Direct”).

• Open job estimates in CORE Direct,MediaOceanand PeopleSoft.

• Input direct response schedules intoMediaOceanand/or PeopleSoft.

• Generate internal pre-log charts comparing ordered versus scheduledairtimes

• • Notify buyers/campaign managers of networks experiencing pre-emptions

• • Updateon a daily basisfor each network/client

• Compile client pre-log times and input into expected format for all clientsrequesting

• Reconcile localair timesin Direct Manager on a weekly basis with support from Coordinator & Buyer

• Aid coordinators with meeting deadlineson a monthly basisincluding local and national invoicereconciliation

• Support coordinators, supervisors & buyers with ad hoc projects/tasks

• Create, send, and save credit memos and emails to reps in proper clientfolders

• Participate in and work on ad hoc projects as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

• Bachelor’sdegreepreferredor equivalent experience isrequired.

• ProficiencyinMicrosoft Word and Excelrequired.

• Up toone yearrelatedexperiencepreferably in an administrativeand/or media capacity in a corporateenvironmentispreferred.

• ExperienceinMediaOcean,CORE Directand PeopleSoftmedia systemspreferred.

About AMS:
AMS is a global media solutions company built on growth for the brands we serve and the people who power us.

Across our brands Active International, XACTV, and Involved Media, we connect talent, technology, and insight to help leading companies grow.

Recognized globally as a Great Place to Work, we invest in our people with the same care, curiosity, and long-term commitment we brin