National Operations Assistant

Quintairos, Prieto, Wood & Boyer, P.A. (QPWB), a multi-office national defense firm and the largest minority law firm in the United States, is seeking aNational Operations Assistant to join our Miami office. This position will support the firm's National Operations team and report directly to theDirector of Operations. This is a full-time, in-office position offering a competitive salary and comprehensive benefits package.

About the Role

The National Operations Assistant will provide administrative and operational support to help ensure the efficient day-to-day functioning of the firm's offices nationwide. This role will assist the Director of Operations and Operations team with office coordination, vendor communication, facilities-related needs, reporting, project tracking, and other operational initiatives.

The ideal candidate is highly organized, proactive, detail-oriented, and comfortable coordinating multiple priorities across a growing national organization. This is an excellent opportunity for someone looking to develop their career in business operations within a professional services environment.

Primary Duties and Responsibilities

• Provide administrative and operational support to the Director of Operations and National Operations team
• Assist with day-to-day operational needs across the firm's offices nationwide
• Coordinate and follow up on requests from office administrators, vendors, and internal departments
• Assist with facilities-related matters, including maintenance requests, office services, equipment, and other operational needs
• Communicate with vendors regarding service requests, scheduling, and other office-related matters
• Maintain operational trackers, spreadsheets, reports, and other records
• Assist with tracking projects, deadlines, outstanding requests, and action items to ensure timely completion
• Support new office openings, office moves, expansions, and other operational projects as needed
• Assist with ordering, tracking, and coordinating office supplies, furniture, equipment, and other resources
• Prepare correspondence, reports, presentations, and other materials as requested
• Maintain organized electronic files and documentation related to operations, vendors, offices, and ongoing projects
• Coordinate meetings, prepare materials, and assist with follow-up on outstanding action items
• Collaborate with departments including Human Resources, Finance, IT, Marketing, Recruiting, and other administrative teams
• Assist with special projects and other operational or administrative responsibilities as assigned

Qualifications

• 1–3 years of administrative, operations, office coordination, or related professional experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and follow projects through to completion
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong problem-solving skills and willingness to take initiative
• Ability to communicate professionally with employees, leadership, vendors, and other business partners
• Ability to work effectively both independently and as part of a collaborative team
• Professional demeanor and ability to handle confidential or sensitive information appropriately
• Experience in a law firm, professional services organization, or multi-office environment is a plus, but not required

What We Offer

QPWB offers competitive compensation and a comprehensive benefits package for full-time employees, including:

• Medical, dental, and vision insurance
• Employer-paid life insurance and short-term disability
• 401(k) with employer match
• Paid vacation, holidays, and personal time off
• Opportunities for professional growth within a national law firm

To Apply

For immediate consideration, qualified candidates should submit their resume. Compensation is commensurate with experience.

QPWB is an Equal Opportunity Employer.

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Join a Team of Difference Makers

Joining Quintairos, Prieto, Wood & Boyer, P.A. (QPWB) means becoming part of a team of difference-makers who are passionate about making a positive impact in the legal profession. Our commitment to excellence, diversity, and innovation extends to every aspect of the firm.