Nursing Education Admin Assistant

Everleap Fertility has a need for a Nursing Education Admin Assistant to join our Education team in Basking Ridge, NJ. This is a full-time hybrid role working Monday-Friday from 8:30am-4:30pm.

Job Purpose: The Nursing Education Administrative Assistant performs related administrative and support functions to ensure the smooth and effective operations of the department of Nursing Education. They also provide administrative support to the IVIRMA Director of APPs as well as the Director of Compliance in relation to the Clinical Practice Guideline (CPG) Committee and provider sign off.

Essential Functions and Accountabilities:

-Function in the coordination, implementation, monitoring, and maintenance of IVIRMA RN Bootcamps and Orientation

-Develop and maintain office files, nursing files, and other appropriate records

-Manage the Department of Nursing Education folder and One Note account

-Schedule meetings, send out meeting notices, and maintain the department calendar.

-Take minutes during meetings relating to the IVIRMA Department of Nursing Education

-Film/record all relevant lectures for the Department of Nursing Education and save appropriately

-Coordinate necessary paperwork for preparing APU Lectures and providing nurses their contact hours

-Admin functions as they relate to the maintenance of the APU accreditation

-Coordinating the CPG Committee meetings as a committee admin. This primarily involves supporting our CPG Committee by ensuring efficient operations, meticulous record-keeping, and timely dissemination of meeting minutes.

-Maintaining the DocuSign records and spreadsheet for SOP/CPG provider sign-off

-Work on special projects as needed

-Prepare documents and reports as requested by Manager of Nursing Education and Clinical Nurse Educator

-Compose written correspondence and materials; create and update all departmental forms, reports, statistical data, and other materials pertaining to the Department of Nursing Education

-Upload, embed, organize, and manage all audio/visual lectures and materials

-Document design and management for PDF content created by the Department of Nursing Education

-Establish and maintain cooperative working relationships with other employees at IVIRMA to facilitate carrying out instructions involving other departments, transmitting information accurately and tactfully

-Initiate, process and track departmental forms such as purchase orders, supply requisitions, printing requests.

-Manage distribution of all incoming and outgoing mail; screen and respond as necessary. Assemble attachments and corresponding material. Review outgoing material for completeness, dates, and signatures.

APP Department:

-Support the APP Department as an organized and proactive administrative assistant.

-Manage APP Admin One note/APP shared drive

-Maintains accurate records and documentation for APP departmental activities.

-Coordinate NP/PA student clinical rotations - acts as liaison between RMA, NP and PA programs, and students

Supervisor Responsibilities (if applicable): N/A

Academic Training:

• High School Diploma acceptable with appropriate experience
  • Studies level: High School Diploma or equivalent (GED)
• Associate Degree
  • Studies level: Associate's degree

Languages (if applicable): N/A

Position Requirements/Experience

Minimum of two years’ experience in a multi-provider practice with proven work experience in both clinical and administrative areas

• Prior experience in women’s healthcare – preferred

Technical Skills: