Office Admin

Plug and Play Italy is seeking a dynamic, organized, and proactive Office Admin. The candidate will play a key role in the day-to-day management of our Italian offices, supporting administrative, accounting, and logistical activities at our Milan headquarters and other national offices. We are looking for a hands-on, problem-solving individual who can thrive in a fast-paced, highly collaborative international environment.

What You’ll Do:

Office Operations & Cross-Office Coordination

● Coordinate the day-to-day operations of the offices in Milan, Turin, Modena, and Catania.
● Ensure the smooth running of the workspaces and support the operational needs of the local teams.
● Collaborate with landlords, facility managers, and external vendors on routine and special maintenance.

Vendor & Facility Management

● Manage relationships with suppliers, technicians, and general services.
● Monitor service calls, contract deadlines, and the quality of services provided.
● Ensure high standards for the workplace and the office experience.

Procurement & Office Supplies

● Manage orders and procurement for office supplies, consumables, catering, and other office-related services.
● Optimize costs, timelines, and purchasing processes.

Administrative & Accounting Support

● Provide administrative and accounting support, including managing invoicing to suppliers and supporting invoicing to partners.
● Manage administrative systems and company documentation.
● Provide support for electronic data processing and the monitoring of administrative activities.

Event & Operational Support

● Support the PR & Communications team in coordinating vendors and organizational activities related to events, in-person meetings, and other corporate initiatives.
● Design of flyers, social media posts, posters, etc., for large and small events.
● Continuous update of the PnP Italy master deck.
● Maintain updated and organized drives.

What We’re Looking For:

● Previous experience in administrative and/or accounting roles.
● Excellent knowledge of English, both written and spoken.
● Strong sense of responsibility, proactivity, and initiative.
● Excellent organizational and problem-solving skills.
● Excellent interpersonal and communication skills in managing internal and external stakeholders.
● Ability to work in a dynamic and international environment.
● Good knowledge of Microsoft Office / Google Workspace.

Nice to Have:

● Experience in international settings, startups, or innovative environments.
● Familiarity with ERP systems or digital administrative platforms.

Why Join Us:

Joining Plug and Play Tech Center means working in one of the world’s most dynamic innovation ecosystems, in close collaboration with startups, corporations, and international investors.

We offer a young, international, and ever-evolving environment, with the opportunity to make a tangible contribution to the growth of our operations in Italy.