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Cuningham

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Office Administrator

MinneapolisOn-siteFull-time

AI Summary

The Office Administrator provides comprehensive administrative and operational support to the Minneapolis office and firmwide Office Directors. They serve as a key point of contact, manage visitor reception, coordinate facilities and meeting logistics, handle travel and expense reporting, and maintain high standards of professionalism and confidentiality.

About this role

Cuningham seeks an Office Administrator to provide comprehensive administrative and operational support to the Minneapolis office while supporting Office Directors firmwide. This exempt role is essential to creating a professional, efficient, and welcoming office environment through consistent onsite presence, visitor engagement, facilities coordination, and high-quality administrative support.
Serving as a key point of contact for internal staff, leadership, and external guests, the Office Administrator supports day-to-day office operations, meeting and event logistics, and a variety of administrative tasks. This position requires a strong service mindset, excellent organization, and the ability to manage multiple priorities with professionalism and discretion.

What you will do

  • Maintain a full-time onsite presence in the Minneapolis office, Monday–Friday, 9:00 AM–5:00 PM.
  • Greet and assist visitors, clients, and employees, ensuring a professional and welcoming reception experience.
  • Support office facilities needs, including monitoring and replenishing office and kitchen supplies, accepting deliveries, coordinating maintenance, and assisting with overall workspace functionality.
  • Maintain organization, cleanliness, and readiness of reception and shared office areas.
  • Provide administrative support to Office Directors firmwide, including calendar coordination, meeting scheduling, and day-to-day administrative assistance.
  • Manage travel arrangements and expense reporting for Office Directors.
  • Coordinate internal and external meetings and events, including room scheduling or off-site venues, catering and refreshments, preparation of materials, and logistical communication.
  • Support internal cultural engagement initiatives, including event assistance and recognition or gifting coordination.
  • Answer and direct calls on the main reception line in collaboration with other administrative team members.
  • Provide cross-functional administrative support to colleagues to ensure seamless office coverage and consistent service delivery.
  • Assist with special projects, tasks, and assignments in support of operational and business objectives.
  • Maintain a high standard of professionalism, customer service, and confidentiality in all interactions.

    • What we look for

  • Minimum 4 years’ administrative support experience or office coordination, preferably in architecture, design or construction industries. 
  • Proficiency with Microsoft Office Suite and standard office technologies; ability to quickly learn internal systems and tools.
  • Strong verbal and written communication skills.
  • Proven ability to manage multiple priorities, meet deadlines, and maintain attention to detail in a fast-paced environment.
  • Professional demeanor with a service-oriented and proactive approach.

    • Skills

    Calendar CoordinationEvent Coordination PlatformsExpense ReportingFacility Management ToolsMeeting SchedulingMicrosoft OfficeReception SoftwareTime Management

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