Office Administrator

The Role

Willmeng’s Salt Lake City office is looking for an organized, friendly, and dependable Office Administrator/Receptionist who enjoys being the first point of contact for our team and visitors. This person will greet guests, answer and direct phone calls, manage incoming mail and deliveries, order office supplies, and help keep the office running smoothly day to day. They will work closely with our project teams, leadership, and corporate departments such as accounting and human resources, as well as clients, trade partners, and vendors who visit or call the office.

This is a full-time, in-office position based in our office Monday through Friday from 9:00 a.m. to 5:00 p.m.

What you will accomplish

• Greet visitors, candidates, clients, and trade partners, serving as the first point of contact and representing the company with professional in-person and telephone etiquette.
• Answer and direct incoming calls, manage the general office inbox, and assist with estimating-related communications and follow-up phone calls.
• Receive and distribute mail, packages, and deliveries.
• Provide administrative support to office personnel, including the Vice President, and serve as backup support for the Executive Assistant as needed.
• Work closely with the Estimating team to support bid-related activities, coordinate communications, assist with documentation, and provide administrative support throughout the estimating process.
• Maintain office supplies, kitchen stock, conference rooms, office equipment, company SWAG, and safety inventory; coordinate with vendors for service and repairs.
• Support onboarding activities, including preparing workspaces and ensuring new team members have the tools and resources needed for a successful start.
• Schedule and coordinate conference rooms, meetings, interviews, lunches, company events, market activities, and community engagements through proactive calendar management.
• Assist with subcontractor prequalification documentation, insurance compliance tracking, and related administrative processes.
• Reconcile Concur expense reports and assist with other administrative and accounting support functions as needed.
• Provide administrative support for Bloom Growth initiatives, meeting coordination, and follow-up on action items.
• Help plan and coordinate office events, team gatherings, and community activities.
• Continuously identify opportunities to improve office processes, support special projects such as space planning or office moves, and contribute to an organized and efficient work environment.
• Demonstrate strong organizational skills, attention to detail, initiative, and the ability to manage multiple priorities in a fast-paced environment.

What we would like you to have

• Experience in a front desk, reception, office administration, or administrative support role.
• Strong communication and customer service skills, with a professional, welcoming, and outgoing presence.
• Highly organized with exceptional attention to detail and the ability to manage multiple tasks, deadlines, and priorities.
• Proficient in Microsoft Office Suite (Outlook, Word, and Excel) and comfortable learning new software and systems.
• Collaborative team player with a positive attitude, strong interpersonal skills, and the ability to build effective working relationships across all levels of the organization.
• Self-motivated and proactive, with the ability to anticipate needs, take initiative, and work independently in a fast-paced environment.
• Professional in-person and telephone etiquette with strong problem-solving and customer-focused skills.
• Experience in the construction industry is a plus, but not required.

You’re inspired by our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
  
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team-building activities, including volunteer opportunities