Office and HR Coordinator

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As the Office and Human Resources Coordinator, you will support the Human Resources team and the Warsaw office by providing administrative and operational support, including office management, reception & HR administration.

This is a regular position, starting with a 3-month probationary contract, followed by a 12-month fixed-term contract, with the possibility of an indefinite-term contract.

What You Can Expect

Office Administration

● Serve as the office health and safety coordinator

● Liaise with facilities management to resolve building maintenance issues.

● Manage the office supply program, ensuring that supplies are ordered and organized as needed.

● Manage daily office needs & facilities maintenance, including the management of third parties such as the cleaning service provider.

● Utilize Coupa to manage all payments related to office supplies and events.

● Car fleet daily administration and coordination.

Reception

● Serve as the first point of contact for clients and visitors, staffing the front desk as needed.

● Manage guest and security requirements, coordinating meeting rooms and catering as needed.

HR Administration

● Support employee communication & engagement initiatives and activities.

● Provide onsite orientation for new hires, which includes leading office tours and procuring onsite technology equipment.

● Maintain physical employee files, following local regulations and Brown-Forman record-keeping requirements and operating with the utmost discretion and confidentiality.

● Support offboarding.

What You Bring to the Table

● Minimum of 1 year of experience in a similar role, an office or HR administrative role.

● Excellent interpersonal skills with the ability to communicate with and greet visitors professionally.

● Strong computer skills, including proficiency in Microsoft 365.

● Strong organizational skills, attention to detail and the ability to manage multiple tasks simultaneously.

● High degree of integrity with the ability to be objective, maintain confidentiality, and exercise sound judgment.

● English (speaking and writing) - advanced; Polish - native/fluent.

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

#LI #jackdaniels

Requisition Type:

Employee

Management Level:

Professional

Global Job Level:

P4

Number of Openings Available:

1