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Bright Machines

Posted 7 months ago

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Office and Human Resources Coordinator - Night Shift

FlorenceOn-siteFull-time

AI Summary

Coordinates HR operations and office administration for a manufacturing company, managing staffing vendor relationships, onboarding logistics, and employee engagement initiatives on the night shift.

About this role

RETHINK MANUFACTURING

The only way to ignite change is to build the best team. At Bright Machines®, we’re innovators and experts in our craft who have joined together to manufacture the AI and data center infrastructure at the edge. We believe unifying software, intelligent automation, and data is the answer to delivering quality and flexibility at scale. We deliver products to meet the demands of today while continuously investing in our Bright Factory model to take advantage of what comes next.  

Working with us means you’ll have the opportunity to make lasting, impactful changes for our company and our customers. If you’re ready to apply your exceptional skills to a brighter way of manufacturing AI infrastructure, we’d love to speak with you.

ABOUT THE ROLE

A Human Resources Coordinator at Bright Machines supports day-to-day human resources operations with a focus on staffing agency management, office administration, and employee engagement initiatives. This role partners closely with HR leadership, hiring managers, staffing vendors, and employees to ensure a smooth, organized, and engaging workplace experience.

WHAT YOU WILL BE DOING

Vendor Management & Hiring Support
  • Serve as the primary point of contact for staffing agencies and external recruiters
  • Coordinate requisition intake, candidate submissions, interviews, onboarding timelines, and invoicing
  • Track agency performance, placements, contracts, and spend
  • Ensure compliance with company hiring guidelines and vendor agreements
  • Support hiring managers with contingent workforce processes and documentation

    • HR Operations & Office Administration

  • Order and manage office supplies, equipment, and HR-related materials
  • Coordinate onboarding logistics (badges, equipment, workspace setup, welcome materials)

    • Employee Engagement & Culture Support

  • Assist in planning and executing employee engagement initiatives, events, and programs
  • Support surveys, feedback collection, and follow-up actions
  • Help to coordinate celebrations (new hires, anniversaries, milestones, recognition programs)
  • Support initiatives that promote employee morale, inclusion, and connection
    • General HR Support
  • Respond to employee questions or route them appropriately
  • Support HR projects and process improvements
  • Assist with policy updates and communication rollouts
  • Provide backup support to HR team as needed

    • WHAT YOU WILL BRING

  • 2–4 years of experience in HR, operations, or administrative support
  • Experience working with staffing agencies or contingent workforce preferred
  • Strong organizational skills with attention to detail
  • Excellent communication and relationship-management skills
  • Ability to manage multiple priorities in a fast-paced environment
  • Ability to work night shift, Monday - Friday

    • Skills

    Employee EngagementEmployee RelationsHR OperationsOffice AdministrationOnboarding LogisticsRequisition IntakeStaffing Agency ManagementVendor Management

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