Posted 2 months ago
Office Assistant
AI Summary
Office Assistant handles general administrative tasks, scheduling, communication, and data entry to support daily operations in a professional office.
About this role
Almstead Tree & Shrub Care is a second-generation, family-owned arboriculture firm serving the NY, NJ, and CT tri-state area since 1964.
As a TCIA-accredited company, we are committed to environmentally responsible practices and to supporting our employees’ professional growth, safety, and quality of life.
We are seeking a detail-oriented and motivated Office Assistant to support daily administrative operations. This role is ideal for a student or early-career professional looking to gain hands-on experience in a fast-paced, professional office environment. The ideal candidate is organized, proactive, and eager to learn.
Key Responsibilities
· Provide general administrative support including filing, scanning, data entry, and document management
· Answer and direct phone calls, emails, and other correspondence
· Assist with scheduling meetings, appointments, and maintaining calendars
· Support customer service efforts by responding to inquiries and directing requests appropriately
· Maintain office supplies inventory and coordinate orders as needed
· Assist with preparing reports, presentations, and internal documents
· Organize and maintain both digital and physical filing systems
· Support special projects and team initiatives as assigned
· Ensure the office environment remains organized and professional
Requirements
Qualifications
· Currently enrolled in or recently graduated from a college or university (preferred for intern role)
· Strong organizational and time management skills
· Excellent written and verbal communication skills
· Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with Google Workspace is a plus
· Ability to multitask and prioritize in a fast-paced environment
· High level of professionalism and attention to detail
· Positive attitude and willingness to learn
What You’ll Gain
· Hands-on experience in office administration and operations
· Exposure to business processes and professional communication
· Opportunity to work closely with leadership and cross-functional teams
· Mentorship and skill development to support career growth
Benefits
Compensation & Benefits
$20 - $25 / hour
Medical, dental, and vision insurance
401(k) retirement plan
Paid time off
Opportunities for growth and advancement
