Office Assistant

Key Responsibilities

• Cover reception duties such as, but not limited to: -

1. answering the phone & door
2. dealing with queries
3. providing access passes
4. being the first point of call for office related issues

• Provide administrative support as required, including responsibility for the Berlin operations ticketing system
• Identify and fulfil office supply needs and maintain office stationery
• Manage and cultivate relationships with our suppliers and service providers
• Support with local and regional projects and develop operational process maps
• Assist with organising departmental and office-wide events, socials and offsites
• Support with procurement for the local office and wider BIO team
• Assist with employee onboarding and offboarding processes
• Support the regional BIO team, as well as the wider company, as and when required

Skills, Knowledge & Expertise

• Excellent interpersonal skills with the ability to build relationships at all levels
• Ability to speak and write in both German (C1 level) and English (C1 level) is essential
• A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time in a fast-paced environment
• Ability to use initiative, forward think and work under pressure, with a willingness to proactively take on new tasks
• Attention to detail, excellent coordination, time management and organisational skills
• Excellent MS skills particularly Outlook (diary management), MS PowerPoint, Excel & Word
• Strong written and verbal communication

Benefits

• Employee Assistance Programme (EAP)
• Spendit Card
• BVG Job Ticket
• Bike Leasing
• Parental Support