Office Coordinator

Office Coordinator

Circle Logistics is a third-party logistics (3PL) firm focused on delivering three core promises to our customers:

• No Fail Service
• Personalized Communication
• Innovative Solutions

We leverage technology, industry experience, and employee ingenuity to provide industry-leading transportation solutions that keep America moving.

We are seeking a full-time hourly Office Coordinator to join our team. This person will provide support for our Chicago office location and is a key player in the day-to-day operations of Circle Logistics. The ideal candidate takes complete ownership of creating a work environment that makes our staff excited to come to the office. This is a great opportunity to take on a role where no day is the same, at a fast-growing company.

What You'll Do:

• Manage day-to-day office operations for our Chicago office location

• Provide administrative support to our management team (travel booking, expense reporting)

• Coordinate with vendors and property management for facility repairs, upgrades, and building maintenance

• Maintain inventory of kitchen and office supplies and order new supplies as needed

• Clean, organize, and maintain a productive and beautiful work environment in our physical office space

• Supervise the front office reception area (mail, packages, visitor logs)

• Assemble office furniture as needed

• Maintain inventory of kitchen and office supplies and order new supplies as needed

• Oversee conference room readiness for scheduled meetings and/or catering, including seating and room setup

• Assist with office events planning and execution

• Ensure storage rooms are organized, labeled, and clean

• Assist with planning and executing office moves as needed

• Provide potential support for recruitment initiatives

Qualifications

What You'll Need:

• High school diploma or equivalent required

• Reliable transportation

• 100% in-office, no remote possibility

• Ability to lift an object of 50 lbs

• Excellent written and oral communication skills          

• Proficiency in Microsoft Suite and Google Suite required

• Strong organizational skills and exceptional attention to detail

• Professional communication style

• Ability to work in a fast-paced environment and manage a multitude of tasks

Additional Information

All your information will be kept confidential according to EEO guidelines.