Office Coordinator

About Us

We are a full-service HVAC, building automation, chiller, and retrofit contractor with a reputation for combining high-quality consulting services with customized energy solutions. Our integrated, single-source solutions include turnkey in-house capabilities with design assistance, as well as engineering applications and automated control systems.

Job Summary

As the Office Coordinator, you will be responsible for ensuring the smooth operation of the office. Receive and greet visitors, directing them to the appropriate personnel. Additionally, you will manage the office's supplies, travel arrangements, courier services and additional duties as assigned.

Essential Duties & Responsibilities

• Answer incoming phone calls and greet visitors, directing them to their appropriate destination.• Receive and distribute incoming mail and prepare outgoing mail, including certified mail and envelopes.• Arrange travel accommodations, including airfare, hotel reservations, purchase orders, and per diem.• Maintain the postage meter, order supplies, and add postage as needed.• Manage all overnight shipping, including receiving, tracking, and supplies.• Order and maintain inventory of all office supplies, stationary, business cards, letterhead, and forms.• Coordinate and order company attire, such as logo shirts and hats.• Maintain phone and cellular phone lists for the company.• Manage the training room and order food for meetings.• Review and break down invoices for office supplies and stationery.• Manage receipts related to P Card expenses and processing.• Arrange courier services and coordinate all blueprints pick-up and deliveries.• Coordinate janitorial and maintenance needs, including plumbing, cleaning, and office plants.• Manage the main fax machine and distribute all faxes.• Additional responsibilities as assigned, such as providing support for dispatch operations or assisting with accounting clerical tasks.

Qualifications

• Associates Degree preferred or equivalent experience.• 3+ years of office or administrative experience.• Basic computer and data entry skills.• Experience with Microsoft Office preferred.• Excellent customer service and interpersonal skills.• Strong written and communication skills.• Ability to handle confidential information with discretion and dependability.• Ability to effectively prioritize tasks• Professional demeanor and presentation required.

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Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process – it is probably fraudulent.

Geographic Disclosure

Compensation Range: $26 - $33 per hour

Benefits: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, disability income, 401(k) Savings Plans, Roth Retirement Savings Plan, and Deferred Compensation, and employee assistance and wellness programs. Employees will also receive 80 hours of vacation time and 56 hours of sick time per year. In addition, employees will receive 9 paid company holidays per calendar year.