Office Coordinator

About Us

SUSE is a global leader of enterprise open source software. By transforming community innovations into secure, sovereign and AI-ready solutions, SUSE empowers customers to escape vendor lock-in and regain control of their IT destiny. Through industry-leading Linux, Kubernetes, Edge and AI infrastructure solutions, SUSE delivers the flexibility to innovate everywhere—from the data center to multi-cloud and out to the edge. Only SUSE also manages many Linux and Kubernetes distributions. At SUSE, Choice Happens because we prioritize community, interoperability and relentless innovation. Discover how we power mission-critical resilience at www.suse.com.

Office Coordinator

Job Description

We are seeking a proactive and organised Office Coordinator to enhance and manage the overall workplace environment. This role is responsible for creating a positive and efficient work environment that promotes employee wellbeing, safety, and productivity. This position is ideal for someone who is passionate about creating a seamless, safe, and enjoyable workplace experience for all employees.

Key Responsibilities:

• Manage the overall workplace environment. Ensuring our offices are well-maintained, and welcoming to all employees and visitors.
• Ensure our workplaces adhere to health & safety legislation and regulations, and support audits when required.
• Act as the first point of contact for all queries. Oversee daily operations of the office, including meeting room management, visitor management, and general office support (post & shipping, processing invoices, fruit & snack distribution etc)
• Lead initiatives to improve employee experience, including workspace optimisation, amenities, and on-site services.
• Act as the first point of contact for office related queries and resolve issues in a timely and efficient manner.
• Partner with vendors and contractors to ensure timely and quality delivery of services (e.g., cleaning, maintenance, catering).
• Coordinate and support company events and engagement activities, both internal and external, including logistics and set-up.
• Gather feedback from employees to continuously improve the workplace environment.
• Manage workplace budgets, including supplies, office improvements, and employee experience projects.
• Support and assist the Head of Global Real Estate with adhoc tasks when required.

Qualifications and Skills:

• Relevant certifications (e.g., IOSH, IWFM) are a plus.
• Minimum of 1-3 years of experience in office management, workplace experience, or a related field.
• Knowledge of health and safety regulations, workplace safety best practices, and compliance standards, would be beneficial. Full training will be provided to support this.
• Excellent organisational and project management skills, with the ability to multitask and prioritise effectively.
• Problem-solving skills and the ability to remain calm under pressure.
• Ability to lift and carry light equipment as needed.
• Language- Proficient in Czech, and good English speaking/ writing skills.

Key Competencies:

• Communication: Ability to convey information clearly and concisely to a wide range of stakeholders.
• Customer Service Orientation: Strong focus on creating a positive workplace experience for all employees.
• Safety Awareness: Knowledgeable and attentive to health and safety standards, always prioritizing the safety of employees.
• Collaboration: A team player who can work closely with the H&S Manager, Global Real Estate Team, Country Management, and other local & global departments.
• Attention to Detail: Ensures that all aspects of the workplace are well-managed and meet the highest standards.
• Proactivity: Anticipates needs and takes initiative to solve problems before they escalate.

Job

Corporate Administration

What We Offer

We empower you to be bold, driving your career to create the future you want. We celebrate and reward your achievements. 

SUSE is a dynamic environment that is evolving rapidly, thus requiring agility, strong entrepreneurship and an open mind.

This is a compelling opportunity for the right person to join us as we continue to scale and prosper.  

If you’re a big thinker, obsessed by execution and thrive in a dynamic environment in which you can tangibly create a lasting legacy, then please apply now! 

We give you the freedom to be yourself. You will work in a global community of unique individuals – like you – with different backgrounds, talents, skills and perspectives. A truly open community where everyone is welcome, has a voice and is encouraged to reach their full potential regardless of age, gender, race, nationality, disability, sexual orientation, religion, or any other characteristics.  

Sounds like the right fit for you? Click Apply to submit your resume. A recruiter will contact you if your skills match our current or any future positions. In the meantime, stay updated on the latest SUSE news and job vacancies by joining our Talent Community.

SUSE Values

SUSE's culture is centered on four key values - Choice, Community, Trust, and Innovation - which are deeply integrated with our open source ethos. SUSE fosters a diverse and inclusive environment where our people are encouraged to be themselves.

Choice:

We are continuously making choice happen

We are accountable for our choices

We never get complacent

Community:

Nobody is smarter than everybody

We embrace diversity of thought

We are “open source first, upstream first” where collaboration benefits all

Trust:

We are trusted to deliver with integrity

We offer trust by default, and do not wait for it to be earned

We foster an environment where everyone trusts each other

Innovation:

We foster a culture of experimentation, and embrace change by challenging the norm

We are committed to continuous improvement, creativity and adaptability

Ideas are great, but without execution they are just ideas