United Flow Technologies is a platform established in July 2021 to invest in the municipal and industrial water and wastewater market. UFT has partnered with market leading businesses to create a national provider of process, pump, automation & control, and other equipment solutions. And we’re just getting started making strategic partnerships to provide clean water across the country!
UFT is seeking a dependable, personable, and highly organized Office Coordinator to serve as the operational backbone of our Dallas headquarters. This role is the first point of contact for visitors and vendors and is responsible for keeping daily office operations running smoothly. The ideal candidate is proactive, detail-oriented, friendly and comfortable wearing many hats in a fast-paced industrial distribution environment.
What you'll do:
Reception & Visitor Services
Greet and welcome all visitors, clients, and vendors in a professional, friendly manner; maintain visitor log and issue badges as required
Coordinate visitor access with building security and notify employees of guest arrivals
Office Operations & Administration
Monitor and replenish office supplies, breakroom inventory, manage vendor relationships and purchase orders
Coordinate with building management on facility issues including HVAC, maintenance requests, and access control
Support onboarding logistics for new hires (workspace setup, access badges, office orientation)
Manage conference room calendars and resolve scheduling conflicts
Assist executive and operations leadership with travel arrangements, expense reporting, and calendar coordination as needed
Maintain and update office procedures documentation and vendor contact lists
Mail, Shipping & Package Handling
Receive, sort, and distribute all incoming mail, packages, and deliveries; log courier and freight receipts
Prepare and process outgoing shipments, including FedEx, UPS, and freight carriers; track shipments and resolve delivery issues
Catering & Event Coordination
Source, order, and coordinate catering for internal meetings, customer visits, lunch-and-learns, and company events
Set up and break down meeting rooms, seating arrangements, and refreshments
Maintain relationships with preferred catering vendors; negotiate pricing and track budgets
Assist with planning and logistics for company events, trade show preparation, and team gatherings
What you bring:
Required
5+ years of experience in an office coordinator, receptionist, or administrative assistant role
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams); familiarity with office equipment
Exceptional interpersonal and communication skills, both verbal and written
Strong organizational skills and the ability to manage multiple priorities simultaneously
Professional, welcoming demeanor with a service-first mindset
Discretion and trustworthiness when handling confidential information
Preferred
Experience coordinating events or catering for groups of 10–50+ people
Associate’s or Bachelor’s degree in Business Administration or a related field
Work environment & physical requirements:
This is a full-time, on-site position at UFT’s Irving, TX headquarters
Standard business hours, Monday–Friday; occasional flexibility required for early meetings or company events
Ability to sit, stand, and move throughout the office for extended periods
Ability to lift and carry packages up to 30 lbs
