Office Engineer

Key Responsibilities

• Maintain and organize project documentation, including construction drawings, specifications, RFIs, submittals, change orders, meeting minutes, correspondence, and inspection reports.
• Review, track, and coordinate Requests for Information (RFIs), shop drawings, material submittals, and other contractor submissions to support timely review and resolution.
• Assist with contract administration activities and monitor documentation for compliance with project requirements, specifications, and applicable agency procedures.
• Prepare, review, and maintain daily and monthly project reports, progress summaries, logs, and other construction management documentation.
• Coordinate with field inspectors and resident engineering staff to collect, review, and organize field reports, photographs, test results, and progress documentation.
• Track construction progress, outstanding issues, deficiencies, and corrective actions to help ensure timely project delivery.
• Assist with reviewing contractor payment applications, quantity calculations, and supporting documentation, as assigned.
• Support the preparation and processing of change orders, time extension requests, claims documentation, and other contract modifications.
• Participate in project meetings and prepare meeting minutes, action-item logs, and follow-up correspondence.
• Communicate with contractors, subcontractors, consultants, and public agency representatives to facilitate the timely exchange of project information.
• Ensure project files and records are maintained accurately and in accordance with established document control procedures.
• Assist project management staff with schedule updates, cost tracking, quality documentation, and other project controls activities as needed.

Skills, Knowledge & Expertise

• Bachelor's degree in Civil Engineering, Construction Management, Engineering Technology, or a related field preferred; equivalent relevant experience may be considered.
• Engineer-in-Training (EIT) Certification is required; Professional Engineer (NY/NJ) License is preferred.
• Approximately 3–7 years of experience in office engineering, construction management, civil engineering, or construction contract administration.
• Familiarity with construction documents, technical specifications, engineering drawings, and construction project workflows.
• Experience maintaining project logs, tracking submittals and RFIs, preparing reports, and coordinating construction documentation.
• Strong written and verbal communication skills, with the ability to coordinate effectively with project teams and external stakeholders.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities

Benefits