Office Executive/Secretary - CMC Petroleum

CMC Petroleum is seeking two experienced and organized Office Secretaries to support daily administrative operations. The ideal candidates will be responsible for managing office documentation, communication, records, and coordination activities to ensure smooth workflow and timely follow-ups.

Tasks

Key Responsibilities

• Handle daily office correspondence via email and messaging platforms
• Maintain proper logbooks, records, and documentation
• Perform basic book keeping and record management
• Prepare and manage reports, letters, and office documents
• Use Microsoft Word and Excel for data entry and documentation
• Manage reminders, follow-ups, and task tracking
• Coordinate with internal departments for routine matters
• Maintain WhatsApp and mobile communication for official purposes
• Ensure organized filing (soft and hard copies)
• Assist management in routine administrative tasks

Requirements

Required Skills & Competencies

• Basic proficiency in Windows OS
• Working knowledge of Microsoft Word & Excel
• Strong email communication skills
• Good command over Android mobile usage
• Professional use of WhatsApp for office coordination
• Experience in log keeping & book keeping
• Excellent follow-up and reminder management
• Good organizational and time management skills
• Responsible, disciplined, and detail-oriented

Preferred Candidate Profile

• Mature and responsible individual
• Ability to handle confidential information
• Strong communication and coordination skills
• Self-motivated and able to work independently