Office Manager

We are looking for an Office Manager to join our Team and take ownership of the smooth day-to-day running of our Warsaw office. This full-time role combines office management with structured executive support for the Regional President. You will support employees, coordinate office services and events, work with external partners, and help organise leadership and client-related activities. The role offers broad exposure across the business and the opportunity to grow within an international organisation.

We hope you are ready to change the game! Be ready to:

• Manage day-to-day operations of the Warsaw office, including the reception area

• Maintain a professional, welcoming and well-organised office environment

• Support Adformers with daily administrative matters and coordinate office initiatives

• Manage office documentation, invoices, supplies and external service providers

• Coordinate maintenance and repair matters with property management and vendors

• Coordinate calendar, travel and meeting logistics for the Regional President

• Organise client visits, leadership meetings and client events

• Prepare meeting materials and coordinate follow-up actions, expenses, gifts and invoices

Attitude First. Everything else will follow. We can grow together faster if you have:

• Curiosity, initiative and willingness to contribute with ideas

• A proactive, solution-focused mindset and the ability to work independently

• Strong written and verbal communication skills in Polish and English

• Experience in office administration, office management or executive support

• Hands-on knowledge of Microsoft Office, including Word, Excel and Outlook

• Confidence in preparing and handling professional business correspondence

• Adform‘s guiding principles ingrained in your profile: Focus on Client Value, Behave with Decency, Take Ownership, Care, Collaborate as a Team Player, Remain Ambitious, and Stand Tall in all interactions

Stand out by having:

• Excellent organisational skills and the ability to prioritise effectively

• A high level of professionalism and the flexibility to switch smoothly between office operations, urgent issues, employee initiatives and executive support

Our promise to you:

• Global, Dynamic Culture: Work in a highly dynamic, inspiring, and international environment

• Accelerated Growth: Daily opportunities for rapid learning and professional development and annual learning budget to help you grow your skills and support continuous learning

• Supportive Leadership: Transparent communication and leadership committed to supporting your career trajectory

• Competitive Compensation

• Comprehensive Health & Well-being: Robust healthcare benefits, including health (LuxMed VIP package with a dedicated account with the option to enroll a spouse, partner, or child) and accident insurance, to keep you covered

• On-Site Breakfast and Snacks: Access to our on-site always full refrigerators offering breakfast, snacks and beverages

• Pet-Friendly Policy: We welcome your Companions! We are very pet-friendly and happy to have your pet join you in the office

• Rewarding Referrals: Highly rewarding referral program to recognize you for bringing in top talent

• Global Perks: Enjoy global perks, work anniversary celebrations, and company events designed to connect and celebrate success.