Office Manager

Overview

Assembly is made of the ingredients of the modern agency, bringing together data, talent, and technology to deliver a connected set of solutions for media + more to the best brands on the planet. We’re home to more than 1,800 of the industry’s top talent across 25+ offices, who bring unmatched global omnichannel media expertise + data, technology, and business consulting capabilities that find change and fuel growth for brands worldwide. Assembly is a proud member of Stagwell, the challenger network built to transform marketing.

Learn more about Assembly here: https://www.assemblyglobal.com/

We're currently recruiting for an Office Manager (must be a Saudi national) to be based in Riyadh as part of the expansion of our Operations team.

Responsibilities

• Greet and assist visitors in a professional and friendly manner.
• Answer and direct incoming phone calls, emails, and other inquiries.
• Schedule appointments, meetings, and handle basic administrative tasks.
• Coordinate with various departments to ensure smooth operations.
• Book flights and hotels for staff and clients.
• Maintain equipment trackers (monitors, headsets, etc.).
• Manage office snack supplies.
• Arrange shipments via FedEx with accurate receiver details.
• Submit utility and service invoices to the accounts team.

Qualifications

• Bilingual in Arabic and English (Saudi national preferred)
• Excellent communication and interpersonal skills.
• Proficiency with MS Office to efficiently manage tasks
• Ability to adapt to different tasks and prioritize workload.
• Strong organizational and multitasking skills.