Office Manager

Job Summary

We are seeking a highly organized, proactive, and people-oriented Office Manager to oversee daily office operations while supporting key Human Resources functions. The ideal candidate will ensure the smooth operation of the office, maintain an organized and professional work environment, and assist with recruiting, onboarding, employee relations, payroll support, and HR administration. This role requires excellent leadership, communication, multitasking, and organizational skills, with the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Office Management

• Oversee daily office operations to ensure efficiency and productivity.
• Open and close the office daily, ensuring the facility is secure and operational.
• Supervise administrative and clerical activities, including filing, document management, data entry, and office organization.
• Manage office supplies, equipment, and vendor relationships to ensure uninterrupted operations.
• Coordinate office maintenance and communicate with service providers as needed.
• Answer incoming phone calls, greet clients and visitors professionally, and provide exceptional customer service.
• Schedule meetings, maintain calendars, and coordinate conference rooms.
• Plan and coordinate company meetings, employee events, and special projects.
• Develop and improve office procedures to increase efficiency and maintain compliance with company policies.

Human Resources

• Support the full recruitment process, including job postings, candidate screening, interview scheduling, and onboarding.
• Prepare new hire documentation and maintain accurate employee personnel files.
• Coordinate employee onboarding and offboarding processes.
• Assist with payroll preparation by collecting timesheets, tracking attendance, and ensuring employee records are accurate.
• Maintain HR records while ensuring confidentiality and compliance with company policies and employment regulations.
• Assist with employee benefits administration and leave tracking.
• Support employee engagement initiatives, recognition programs, and company events.
• Assist management with employee relations, disciplinary documentation, and performance review coordination.
• Ensure compliance with company policies, employee handbook guidelines, and labor regulations.
• Support training initiatives and maintain training records.

Qualifications

• Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• Minimum of 2 years of experience in Office Management, Human Resources, or a similar administrative role.
• Previous supervisory or leadership experience preferred.
• Strong knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently and collaboratively in a fast-paced environment.
• Bilingual (English/Spanish) is preferred but not required.

Preferred Skills

• Experience with recruitment and employee onboarding.
• Knowledge of payroll and attendance management.
• Experience in vendor management and contract coordination.
• Strong problem-solving and decision-making abilities.
• Event planning and coordination experience.
• Ability to prioritize multiple projects while meeting deadlines.
• Customer service mindset with excellent interpersonal skills.