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ELEKS

Posted 18 days ago

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Office Manager, JR415

LvivOn-site

AI Summary

An Office Manager oversees administrative functions, maintains office efficiency, supervises administrative staff, and handles scheduling, budgets, vendors, and day-to-day office operations.

About this role

ELEKS Administrative Office is looking for an Office Manager in Lviv.

The Office Manager performs a wide array of tasks to ensure the proper functioning of the office and provide comfortable working conditions for employees. The role also involves managing administrative staff in their administrative tasks.

REQUIREMENTS

  • 2+ years of experience in office management is preferred, however, candidates with less experience are also welcome
  • Previous experience in the IT industry in a similar role would be an advantage
  • Experience as a hotel receptionist would be a plus
  • Pre-intermediate level of English
  • Knowledge of basic office management principles and practices
  • Proficiency in computer applications and relevant software
  • Knowledge of the operation of standard office equipment
  • Knowledge of clerical and administrative procedures and systems, such as filing and record-keeping
  • Strong interpersonal skills, with the ability to interact professionally with diverse personalities, build strong relationships, and resolve issues effectively
  • Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
  • Strong planning and organizational skills

    • PERSONAL CHARACTERISTICS

  • Stress resistance
  • Attention to detail and accuracy
  • Ability to multitask effectively
  • Flexibility and adaptability
  • Team-oriented mindset and ability to work collaboratively

    • RESPONSIBILITIES

  • Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
  • Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
  • Maintain security by following procedures; monitor logbook; issue visitor badges
  • Handle requests for information and data, answer or refer inquiries
  • Maintain and update personnel database
  • Prepare written responses to routine enquiries and related issues in Workday
  • Manage schedules, calendars, presentations, spreadsheets and other related office tasks
  • Prepare and modify documents including correspondence, reports, drafts, memos and emails
  • Maintain stationery, files and inventories
  • Fulfill general clerical duties including photocopying, fax and mailing
  • Maintain and upkeep office equipment and furniture and organize repairs and upgrade
  • Issue and activate / restore personal permanent and temporary cards for workers
  • Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
  • Lead, direct and support administrative staff in their administrative tasks
  • Prepare and maintain record of various reports as needed in day-to-day administrative tasks
  • Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
  • Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
  • Follow through on maintenance agreements and contracts
  • Research vendors to find the best pricing and delivery options
  • Ensure payment of utility bills

    • WHAT YOU WILL GET WITH ELEKS

  • Challenging and interesting tasks
  • Competence development and career path
  • Team of professionals
  • Dynamic environment

    • Skills

    Data EntryExcelFile ManagementMS OfficeOffice EquipmentPowerPointRecord KeepingVisitor ManagementWord

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