Office & Operations Coordinator

• Take ownership of the day-to-day functioning of the Pune office.
• Ensure office facilities, supplies, equipment and common areas are maintained appropriately.
• Coordinate with building management and external service providers for office-related requirements.
• Identify operational issues proactively and ensure timely resolution.
• Maintain appropriate office records, trackers and documentation.

• Coordinate with vendors for housekeeping, maintenance, pantry, stationery, repairs and other office services.
• Follow up on vendor deliverables and ensure services are completed as expected.
• Maintain vendor records, invoices and supporting documentation.
• Support vendor onboarding, renewals and coordination where required.

• Maintain accurate records of office-related expenses.
• Coordinate petty cash invoices, bills and supporting documents with the Finance team.
• Manage petty cash and reimbursements responsibly, with clear supporting records and reconciliations.
• Support procurement and purchase coordination for office requirements.

• Support the People team with onboarding and offboarding logistics.
• Coordinate employee assets, access requirements and workplace arrangements with the relevant teams.
• Help ensure new joiners have a smooth first-day and office experience.
• Support employee documentation and administrative requirements where needed.

• Provide operational support for employee engagement activities, celebrations, Town Halls and other office events.
• Coordinate logistics including materials, vendors, refreshments and office setup.
• Be approachable and responsive to employees requiring day-to-day workplace support.

• Support travel, accommodation and local logistics when required.
• Coordinate office visits and arrangements for colleagues, leadership, vendors and guests.
• Provide administrative support for ad-hoc operational requirements.

Key Responsibilities

• Previous experience in office administration, workplace operations, facilities coordination or a similar role.
• Strong organisation and follow-through.
• Comfortable dealing independently with vendors and service providers.
• Good written and verbal communication skills.
• Ability to manage multiple priorities without losing attention to detail.
• Responsible approach to financial documentation, petty cash and company resources.
• Good working knowledge of Microsoft Office tools such as Outlook, Excel and Word.
• Comfortable working in a fast-moving environment where priorities can change.
• A proactive mindset. Someone who notices what needs to be done and takes ownership rather than waiting to be instructed.

Skills, Knowledge & Expertise