Office Technician - #2906
OmahaHybridFull-time
AI Summary
An Office Technician with 5–10 years’ experience supports construction project administration, including preparing contract and payment documentation, assisting with payroll and prevailing wage processing, maintaining project files, and aiding project managers with correspondence, certifications, and client meetings.
About this role
What We Offer:
Our excellent salary and benefits package includes medical, dental, vision, life insurance, short and long-term disability coverage, education reimbursement, 401(k), performance bonuses, and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group, Women at Wade Trim, Diversity, Equity and Inclusion, Professional Development, Leadership Development, Rotation Program, Mentor Program, Sustainability Program, and Wellness Program.
Position Description:
We are looking for an Office Technician with five to ten years of experience to join our Construction team in our Omaha office. Candidates must have a High School Diploma, MDOT documentation training and a valid driver’s license.
Typical Responsibilities Include:
• Interpret project plans and specifications
• Prepare Notice of Award, Notice to Proceed, Agreement, and Bonds for execution
• Maintain a comprehensive knowledge of the construction process
• Assist with the processing and verification of contractor payrolls, prevailing wage on projects, payment applications and preparing certificates for payment
• Support Project Managers in preparing certification letters, substantial completion letters, final
inspections, correspondence to contractors/owners, and expedite resolution for various issues
• Support and assist in the preparation of proposals
• Prepare and collaborate in the development of standard document control procedures, guidelines,
and practices
• Maintain construction standard field forms and file index
• Lead the effort to set up, maintain, and audit construction project files and related information
• Attend client, public, project, and staff meetings including client progress, plan review, preconstruction, etc., as needed to support Project Managers
• Prepare project status, logs, reports, etc.
• Assist Project Managers with processing of submittals and RFIs and maintaining all related logs and
electronic files
• Assist in the timely processing of all project-related documentation
• Assist Project Managers with all project-related administrative tasks
• Attend seminars and/or training classes to further develop document control skills
• Maintain excellent client relations
• Maintain a safe working environment
• Prepare Notice of Award, Notice to Proceed, Agreement, and Bonds for execution
• Maintain a comprehensive knowledge of the construction process
• Assist with the processing and verification of contractor payrolls, prevailing wage on projects, payment applications and preparing certificates for payment
• Support Project Managers in preparing certification letters, substantial completion letters, final
inspections, correspondence to contractors/owners, and expedite resolution for various issues
• Support and assist in the preparation of proposals
• Prepare and collaborate in the development of standard document control procedures, guidelines,
and practices
• Maintain construction standard field forms and file index
• Lead the effort to set up, maintain, and audit construction project files and related information
• Attend client, public, project, and staff meetings including client progress, plan review, preconstruction, etc., as needed to support Project Managers
• Prepare project status, logs, reports, etc.
• Assist Project Managers with processing of submittals and RFIs and maintaining all related logs and
electronic files
• Assist in the timely processing of all project-related documentation
• Assist Project Managers with all project-related administrative tasks
• Attend seminars and/or training classes to further develop document control skills
• Maintain excellent client relations
• Maintain a safe working environment
Education:
• High School Diploma
• MDOT documentation training
• Valid driver’s license
• MDOT documentation training
• Valid driver’s license
Skills/Experience:
This position requires excellent file and document management and organizational skills in order to
accommodate multiple tasks simultaneously and excellent communication skills when dealing with
individuals at all levels, as well as clients, sub-consultants, and contractors.
accommodate multiple tasks simultaneously and excellent communication skills when dealing with
individuals at all levels, as well as clients, sub-consultants, and contractors.
Skills
Certificates For PaymentCertification LettersConstruction Process KnowledgeDocument ControlFile And Records ManagementFinal InspectionsMDOT Documentation TrainingPayment ApplicationsPayroll ProcessingPrevailing WageProject CorrespondenceRFIsSubmittalsSubstantial Completion Letters
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