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PredictX

Posted 22 months ago

Open

Operations and Office Assistant

LondonOn-siteFull-time

AI Summary

Operates as the front-office administrator, coordinating office operations, events, travel, and cross‑department support to keep the Victoria, London office running smoothly.

About this role

Make a real difference at one of London’s foremost SaaS scale-ups:
Be ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.
As an Enterprise SaaS provider, we're revolutionising critical decision-making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.
The Role:
We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can-do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales, and events.
If you thrive in a fast-paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.
This role requires a versatile individual with a strong administrative background and the ability to thrive in a fast-paced environment.

Key Responsibilities

  • Office management and administration
  • Reception Duties: Manage incoming calls, emails, and visitors.
  • Office Maintenance: Oversee office supplies, equipment, and maintenance issues.
  • Facilities Management: Coordinate cleaning, repairs, and office layout.
  • Health and Safety: Ensure compliance with health and safety regulations.
  • Event Management: Organise company and social events.
  • Travel and Accommodation: Book travel arrangements for staff.
  • Office Support: Provide general administrative support to all department
  • Financial and Reporting
  • Financial Management: Process expenses, purchase orders, and invoices.
  • Reporting: Prepare and submit required reports (e.g. CCS, security audit).
  • Project Support
  • Project Assistance: Contribute to various projects as needed (e.g., DetectX, Hotel Matcher).
  • Data Management: Handle data validation and analysis.
  • Client and Stakeholder Management
  • Client Support: Assist with client meetings and events.
  • Stakeholder Liaison: Maintain relationships with building management and suppliers.
  • People and Culture
  • Onboarding and Off-boarding: Support new and departing employees.
  • Team Support: Contribute to a positive and efficient office environment.

    • Skills/Experience

  • Essential Skills
  • Organisational and Time Management: Ability to self manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously.
  • Communication: Excellent verbal and written communication skills for interacting with colleagues, clients, and external parties.
  • Interpersonal Skills: Strong relationship-building and teamwork abilities to collaborate effectively with different departments.
  • Problem-Solving: Ability to think critically and find solutions to challenges.
  • Attention to Detail: Meticulous approach to ensure accuracy in tasks and data management.
  • Adaptability: Flexibility to handle changing priorities and responsibilities.
  • Proficiency in IT: Strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Experience
  • Office Administration: Proven experience in a similar role, handling a variety of administrative tasks.
  • Event Management: Experience in planning and executing events, including budgeting and coordination.
  • Customer Service: Strong customer service orientation to interact with clients and visitors.
  • Project Management: Ability to support and contribute to various projects.

    • Skills

    Administrative SupportClient CoordinationData AnalysisData ValidationEvent PlanningExcelExpense ProcessingFacilities CoordinationHealth And Safety ComplianceInvoicesMicrosoft OfficeOffice MaintenanceOnboarding/offboardingPowerPointProject SupportPurchase OrdersReception DutiesReportingStakeholder LiaisonTravel ArrangementsVendor ManagementWord

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