Posted 12 days ago
Part Time Conference & Events Coordinator
Bath, Somerset - Newton ParkOn-sitePart-time
AI Summary
A part-time Conference & Events Coordinator plans and delivers a range of university events (graduations, conferences, seminars, summer schools), acting as the first point of contact, coordinating venues and vendors, managing budgets and compliance, and supporting marketing.
About this role
Are you passionate about creating unforgettable experiences? As a Conference & Events Coordinator, you’ll play a key role in delivering exceptional events across Bath Spa University. From graduations, conferences, seminars to summer schools, you’ll help bring a wide range of events to life. With a flair for hospitality and a commitment to outstanding customer service, you’ll thrive in a fast-paced environment where no two days are the same.(This is a part-time, o.5 role)
Key Responsibilities
You’ll be the first point of contact for clients, converting enquiries into bookings and ensuring every detail is perfectly planned and executed. From coordinating venues, catering, and accommodation to managing casual staff and liaising with internal departments, you’ll oversee events from start to finish. You’ll also support marketing efforts, monitor budgets, and ensure compliance with health and safety standards, all while keeping the customer experience front and centre.
Skills, Knowledge & Expertise
- Proven Experience in hospitality function
- Planning & Organisational Skills
- Excellent Communication & Customer Service Skills
- A flexible approach to working, due to nature of events.
- Knowledge of HE events, graduation etc.
- Knowledge of Health & Safety
For further information on the essential and desirable skills we’re looking for, please refer to the attached Job Description.
Benefits
Grade 5 - Starting from £14,794 rising to £16,501 per annum pro rata £29,588 - £33,002
The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.
Due to the nature of this post regretfully we cannot accept applications that do not have the Right to Work/Live in the UK therefore your application will be rejected.
The salary range shows the potential maximum pay progression in addition to any annual inflationary increase to your pay. Please note that our default position is to appoint into the lower end of the range, unless there are exceptional circumstances.
Due to the nature of this post regretfully we cannot accept applications that do not have the Right to Work/Live in the UK therefore your application will be rejected.
- This post is not available on a job share basis.
- There will be a requirement to work evenings and weekends as required for this role, when only time off in lieu is provided. In addition some Bank Holiday working may be required depending on the needs of the business.
- Working hours may be worked over any pattern based on any 5 days out of 7 subject to compliance with the Working Time Regulations
Staff Benefits
We offer a wide range of great benefits at BSU, including
- Generous pension scheme (Local Government Pension Scheme/Teacher's Pension Scheme). This is a defined benefit pension scheme which pays members a secure income for life, post-retirement
- Enhanced paid leave - 41 - 46 days depending on the role (Full Time) - more details here: https://apphub.bathspa.ac.uk/StaffBenefits
- Family friendly policies including hybrid working, flexible work environment, on-site nursery, and a sector-leading enhanced maternity scheme
- Employee Assistance Programme which offers access to on-demand GP appointments, wellbeing support and advice, and access to counselling
- Transport schemes including Electric Vehicle Scheme and Cycle to Work
- Wide range of discounts and financial benefits, accessed through and easy-to-use app
For further details about all our staff benefits, have a look at our rewards page: https://www.bathspa.ac.uk/work-at-bath-spa/rewards-and-benefits/
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
We reserve the right to close this vacancy early if we receive sufficient applications for the role. Therefore, if you are interested, please submit your application as early as possible.
Skills
Accommodation CoordinationBudget MonitoringCasual Staff ManagementCatering CoordinationGraduation EventsHealth And Safety ComplianceHE EventsVenue Coordination
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