Personal Admin Assistant

We are looking for a reliable and organized Personal Admin Assistant to support the CEO with household-related tasks, family travel arrangements, and daily personal coordination. This role is not office-based and focuses on managing the CEO’s home operations and personal administrative management.

Requirements

Household Coordination

• Oversee day-to-day household activities and ensure smooth functioning.

• Conduct routine checks of household cleanliness and maintenance (including supervising maid/cleaning schedules).

• Coordinate with household staff, vendors, and service providers as required.

• Assist in managing household purchases, deliveries, and inventories.

Personal & Family Support

• Plan, book, and manage travel arrangements for the CEO and family (tickets, hotels, itineraries, transportation).

• Handle personal errands, shopping, and appointments.

• Assist with family event coordination, bookings, and reservations.

• Maintain personal documents, reminders, and schedules.

Administrative Tasks

• Handle personal payments, bills, and basic record keeping.

• Maintain organized files and documentation related to household and family needs.

• Track and follow up on tasks assigned by the CEO for home or personal matters.

• Coordinate logistics related to personal projects and activities.

Required Qualification:

• Bachelor’s degree in Business Administration, Management, or related field (Master’s preferred).

• Prior experience as a personal assistant, household coordinator, admin assistant, or similar role.

• Strong organizational and multitasking skills.

• Ability to maintain confidentiality and discretion at all times.

• Comfortable working from the CEO’s residence as required.

• Proficiency in handling travel arrangements and basic documentation.

• Responsible, trustworthy, and proactive.

Key Attributes:

• Proactive: Takes initiative and anticipates the needs of the CEO before they arise.

• Detail-oriented: Pays close attention to details, ensuring accuracy and thoroughness in all tasks.

• Adaptable: Able to work in a fast-paced, ever-changing environment.

• Problem-solver: Can think critically and provide solutions to challenges that may arise.

• Strong Interpersonal Skills: Ability to work well with a diverse group of people and maintain positive relationships.