Personal Assistant to the MD

Job Summary:

• You will be responsible for working on projects and performing administrative duties for the Managing Director. In this role, you will manage schedules, organise meetings, handle correspondence, make travel arrangements, and aid with various personal tasks as needed. 
  

• The successful candidate must have a keen interest in Production, Event Management and the Entertainment Industry.

Principal Duties and Responsibilities:

• Act as a first point of contact for all emails and phone calls. 

• Ensure that work is carried out
  according to
  Livespot
  360’s values, policies, and procedures. 

• Prepare reports and presentations for meetings. 

• Attend events and meetings with /on behalf of the managing director and give reports as needed.

• Work on projects and give detailed reports.

• Organising refreshments and preparing facilities for expected occasions. 

• Make personal arrangements for the Managing Director as needed. 

• Handle confidential and sensitive information with discretion. 

• Leverage the use of technology to ease work processes and completion of tasks. 

• Manage schedules, including arranging and coordinating meetings, appointments, and travel arrangements. 

• Perform minor accounting duties. 

• Provide
  the Managing Director with complete personal assistant support and performing other administrative duties as needed. 

• Responsible for using and maintaining the filing system of the company at all times and in line with existing policies. 

• Undertaking any necessary duties to ensure a first-class service is provided always. 

• Being an ambassador for the business always. 

Qualifications, Competency & Skills Required:

• 1 year experience in Marketing Communication, Creative or Entertainment Industry.

• Strong organisational and time management skills.
  

• Excellent written and verbal communication skills.
  

• Ability to multitask and prioritise tasks effectively.
  

• Ability to work independently and as part of a team.
  

• Discretion and confidentiality when handling sensitive information.
  

• Flexibility to work evenings and weekends as needed.
  

• Experienced Microsoft Office user, particularly Word, Excel, and PowerPoint.
  

• Competent Internet, Email, and Google applications user.
  

• Must be tech-savvy with a good understanding of AI. 

 Location

Lagos, Nigeria; including other locations as required. 

Office Hours:

08.00 to 17.00 Mondays to Fridays