Practice Assistant

Practice Assistant - Trade Marks

• Take ownership of end-to-end billing for a dedicated portfolio of Trade Marks clients
• Thrive in a role that values initiative, attention to detail and client service
• Join a top-tier firm offering stability and long-term career development

About the role

We are currently seeking a detail-oriented Practice Assistant to join our Intellectual Property team in Sydney, supporting Partner Maggie Chan and the wider Trade Marks practice.

This is a full-time, permanent opportunity ideally suited to an experienced legal support professional who enjoys managing billing and financial administration while providing high-quality practice and administrative support to a busy team.

Working closely with the team, you will play a key role in ensuring the smooth day-to-day running of the practice, with a particular focus on billing, client administration and matter management.

Your responsibilities will include:

• Managing billing processes across a portfolio of Trade Marks clients
• Opening and closing matters and completing general file administration
• Assisting with conflict checks, AML requirements and matter engagement documentation
• Processing overseas disbursements and supporting financial administration activities
• Liaising with fee earners and Finance to support accurate time recording, WIP management and billing processes
• Managing inboxes, filing correspondence and keeping team administration organised
• Coordinating meetings, travel arrangements and diary commitments
• Assisting with the organisation of client seminars and team events
• Providing general practice support to Partners and the wider Trade Marks team

About you

To be successful in this role, you will demonstrate:

• Previous experience in a legal support role, such as Legal Assistant, Practice Assistant, Legal Executive or Legal Secretary
• Strong billing experience within a legal or Trade Marks environment, with experience using Elite highly regarded
• Exceptional attention to detail and organisational skills
• A proactive approach and willingness to take ownership of tasks
• Strong communication skills and the ability to build effective working relationships
• An interest in understanding clients’ needs and supporting the delivery of exceptional client service
• A willingness to learn and develop across a broad range of practice support responsibilities

Please note: This role is not open to students. If you are currently studying, we encourage you to explore our early careers opportunities.

Next Steps

Please click ‘Apply Now’ to apply online with your cover letter summarising why you’re applying and your resume to support your experience.

If you have any questions or need any further information, please don’t hesitate to reach out to Sophie on 02) 92963343.

If you are not an Australian citizen or permanent resident, you must hold all visas and other approvals necessary for you to work for the firm in Australia.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Diversity and Inclusion

Mallesons is an equal opportunity employer and is committed to diversity and inclusion. We encourage applications from Aboriginal and Torres Strait Islander peoples, and people from diverse backgrounds. We welcome, value, support and harness the positive benefits that people’s different life experiences bring, especially as they relate to gender, sexual identity, culture, faith, disability and life stages.

If you are unsure if you meet all criteria for this role, but have a passion for delivering high quality work, developing your skills and realising your full potential, then we encourage you to apply and have a further conversation about how you could fit at Mallesons.

We have a range of inclusive hiring practices – if you would like to seek workplace adjustments to complete your application please contact the Recruitment contact for this role or email [email protected]