Procure-to-Pay (P2P) Lead

Role Overview

Procure-to-Pay (P2P) Lead will be responsible to lead the Procure-to-Pay function for Reolink Group under the Finance Shared Services Centre (Malaysia HQ), ensuring timely and accurate vendor payments, strong control over AP processes, and compliance with tax and regulatory requirements. Drive process excellence, automation, and vendor satisfaction across all business units.

Job Responsibilities

• Oversee the full Procure-to-Pay process from vendor onboarding, PO verification, invoice validation, approval workflow, to payment execution.
• Ensure invoice accuracy and timely posting in ERP with proper 3-way matching (PO, GRN, Invoice).
• Supervise vendor master data governance and perform regular reviews to maintain data integrity.
• Implement e-invoicing solutions and RPA automation to enhance efficiency and reduce manual handling.
• Monitor and optimize payment cycles, early payment discounts, and working capital utilization.
• Ensure compliance with local and regional tax requirements (GST/VAT/WHT).
• Coordinate with Treasury for cash planning and payment scheduling.
• Develop and maintain SOPs, process maps, and control documentation for AP processes.
• Ensure segregation of duties and compliance with internal audit controls.
• Drive issue resolution for invoice discrepancies, debit notes, and supplier disputes.
• Generate KPIs and dashboard reports for management: invoice aging, payment turnaround time, and vendor satisfaction score.
• Lead continuous improvement initiatives and AP automation projects to streamline workflows.

Requirements

• 7–10 years of experience in Accounts Payable / P2P operations in a multinational or shared services environment.
• Strong knowledge of end-to-end AP process flow and internal control frameworks.
• Experience in ERP systems (SAP / Oracle / NetSuite or equivalent) with exposure to P2P automation tools.
• Familiarity with RPA, OCR, and workflow management tools for invoice automation.
• Understanding of procurement, supply chain, and payment approval hierarchy.
• Hands-on experience managing tax compliance related to vendor invoices (GST/VAT/WHT).
• Proven success in leading AP teams and implementing process improvements.

Qualifications / Certifications

• Degree in Accounting, Finance, or Business Administration.
• Professional certification (e.g., CPA, ACCA) advantageous.
• Knowledge of GST/VAT/WHT frameworks and accounting standards.
• Certification in process improvement (Lean Six Sigma) preferred.
• Experience in shared services or multinational corporate finance setup preferred.