Program Assistant - Talent Pipeline

Overview

*This is a Talent Pipeline role. Applications will be reviewed for alignment with future openings across IE University. Discover Your Future at IE University!Are you ready to kick-start your career in a world-class, international academic environment? At IE University, we’re always seeking passionate and driven individuals who want to make a difference. This is your chance to join our Talent Pipeline for future Program Assistant opportunities—submit your application now and be among the first considered when new roles open up! Position Overview:Are you looking to launch your career in a vibrant, international academic environment? As a Program Assistant at IE University, you will be the first point of contact for students and professors, supporting the daily operations of our academic programs in our various IE Schools: Business School, School of Economics, Politics & Social Affairs, School of Architecture & Design, School of Science & Technology, IE Law School, IE School of Human Sciences and Technology, IE Lifelong Learning & Executive Education. This is an ideal entry-level role for recent graduates or candidates with up to 2 years of experience who are eager to learn, grow, and make an impact in a multicultural setting. Why IE University?

Every story begins with a purpose, and ours has always been about people. Founded in 1973, IE University has continuously raised the bar to drive positive change through education. We believe education is more than a path to professional success; it is a catalyst for personal transformation and meaningful impact.

At IE University, we place people and their potential at the center of everything we do, empowering individuals to become extraordinary. We encourage bold thinking and foster a culture where innovation, curiosity, and courage lead to real-world impact. Together, we create an environment where talent thrives, and ideas shape the future.

Our mission

We support students in developing impact skills to live and lead with positive impact. This ignites a ripple effect: We transform people, who then transform others, systems, society, and, ultimately, our world.

Our Purpose

To foster positive change.

Values

Cultivate the humanistic approach.

Empower your entrepreneurial spirit

Cherish the diversity of people, mind, and experience

Drive innovation with a proactive mindset

We are looking for a person to join a full-time position in Madrid. Please keep in mind that this position is not currently open; it is designed to identify and connect with talented individuals interested in future opportunities at IE University. By submitting your application, you will be considered for upcoming entry-level Program Assistant roles as they become available.

Responsibilities

Your role as a Program Assistant will involve:

• Provide daily support and guidance to students and professors, addressing queries and ensuring a positive experience.
• Act as a liaison and coordinate with various departments involved in program operations (Faculty, Admissions, Registrar’s Office, Planning, etc.).
• Manage a high volume of emails and respond promptly to student inquiries.
• Compile and update student information databases.
• Assist in preparing and editing reports and presentations.
• Organize logistics for program activities: events, simulations, visits, travel arrangements, and catering.
• Contribute to communication with internal and external stakeholders.
• Collaborate on improving administrative procedures and data collection systems

Qualifications

To thrive in this role, you should possess the following qualifications:

• Bachelor’s degree highly preferred.
• Fluency in English and Spanish, with excellent verbal and written communication skills.
• 0–2 years of relevant experience (recent graduates are encouraged to apply).
• Customer service orientation and strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Team player with a proactive attitude and attention to detail.
• Eagerness to work in a dynamic, multicultural environment.
• Valid work permit for the European Union.

Unleash your full potential and make an impact. The next move is yours! If you want to be part of this educational revolution, we invite you to apply and be part of our dynamic team at IE University. At IE University, we actively promote equal opportunities in recruitment processes and access to employment, always ensuring the absence of gender, sexual orientation, religion, age, ethnic origin, or disability bias throughout the entire selection process.

If you are no longer interested in being considered for these roles, please proceed to withdraw your application.