Program Manager for Minnesota Gear Up Middle and High School Tutoring Program

Key Responsibilities

• Lead end-to-end execution of the tutoring program across multiple sites.
• Ensure full alignment to Minnesota Academic Standards and the instructional model selected by MasteryPrep and district partners.
• Monitor program fidelity, instructional quality, and tutor performance through ongoing reviews and coaching cycles.
• Maintain a consistent program vision that promotes academic growth, student engagement, and readiness for Minnesota state assessments.

Tutor Training & Professional Development

• Oversee implementation of the pre-program Tutor Training, ensuring tutors are fully prepared in:
  
  
  • Minnesota Academic Standards for middle and high schools
  • Selected instructional models (Gradual Release)
  • Data-driven instruction and small-group interventions
  • Minnesota MCA test alignment and question types
  • Classroom management for extended instructional blocks
    
    
• Conduct follow-up training sessions and ongoing coaching based on observation and program data.
• Provide tutors with all required instructional materials, pacing guides, lesson plan templates, and assessment tools.
• Ensure new staff receive onboarding support throughout the program as needed.
  
  

Operational Management

• Coordinate instructional delivery at each site, ensuring schedule fidelity and adequate staffing.
• Maintain staffing logistics for all tutors, including coverage planning, schedule adjustments, and communication of program expectations.
• Oversee distribution and inventory of curriculum materials, assessments, practice packets, and digital instructional resources.
• Ensure each site is prepared daily with room setup, technology needs, and student groupings.
• Troubleshoot operational issues swiftly to ensure uninterrupted instructional flow.
  
  

Data & Assessment Management

• Oversee implementation of baseline diagnostics, biweekly assessments, midpoint evaluations, and the summative end-of-program assessment.
• Analyze student performance trends and identify areas requiring intervention.
• Facilitate data meetings with tutors to refine instruction and adjust grouping strategies.
• Provide biweekly data summaries and monthly progress reports to district partners and MasteryPrep leadership.
• Ensure accurate and timely data entry across all sites using established trackers and reporting tools.
  
  

Stakeholder Communication

• Serve as the primary liaison between MasteryPrep, school partners, site coordinators, and tutors.
• Provide professional, timely communication regarding scheduling, student concerns, instructional updates, and progress reports.
• Lead monthly check-ins with district leadership to share data, discuss successes, and address emerging needs.
• Prepare and deliver end-of-program presentations or reports summarizing program impact and student growth.
  
  

Quality Assurance & Instructional Support

• Conduct scheduled and unscheduled classroom observations at all sites.
• Provide actionable feedback to tutors using MasteryPrep observation tools and coaching rubrics.
• Model best-practice instructional strategies and intervention techniques when needed.
• Ensure the program adheres to internal MasteryPrep expectations around rigor, pacing, and student engagement.
  
  

Program Documentation & Reporting

• Maintain detailed records of attendance, staffing, communication logs, and instructional adjustments.
• Track all deliverables, including lesson plans, assessments, data reports, and tutor training completion.
• Assist in compiling the Final Program Report summarizing student growth, program outcomes, challenges, and recommendations.

Skills, Knowledge & Expertise

• Master’s degree in Education, Educational Leadership, or related field
• Minimum 3–5 years of instructional or school-based experience
• Strong knowledge of Grades 7–8 literacy, math, and/or science standards
• Experience managing or coaching instructional staff
• Ability to analyze data and support data-driven instructional decisions
• Strong communication and organizational skills
• Ability to travel between multiple sites weekly

• Experience with Minnesota Academic Standards and MCA assessments
• Previous leadership in tutoring, intervention, or academic enrichment programs
• Experience developing or delivering professional development
• Knowledge of MasteryPrep curriculum and instructional methodology