Project Administrator

St. ThomasOn-siteFull-time

AI Summary

Provides administrative and coordination support to a construction project team, handling accounts receivable, document control, purchase orders, billing, travel and housing logistics, and timesheet processing.

About this role

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!

NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.

Position Summary:

Reporting to the Project Manager, the Site/ Project Administrator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.

Responsibilities:

Provide a high level of administration support to the project team

Oversee Accounts Receivable Document control

Initiate workflows for Accounts payable

Assist with project billings, such as processing monthly billing reports

Receive and screen all inbound telephone calls, emails and mail

Evaluate, prioritize and distribute correspondence accordingly

Set-up accommodations, which includes sourcing available rentals and furnishing, as required

Coordinate and maintain housing logs

Coordinate travel, as required

Organize and receive site deliveries

Be the first point of contact, receiving visitors at site and addressing all inquiries

Process and manage Purchase Orders, as well as procurement of construction materials

Prepare timesheets and submit to the Payroll Dept., on a weekly basis

Maintain the central filing system

Provide all other duties as assigned

Requirements:

2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)

Experience with time and material tracking is an asset

Strong knowledge of general office procedures

Solid computer skills on programs such as, Microsoft Word, Excel and Outlook

Excellent verbal and written communication skills and strong interpersonal skills

High attention to detail, accuracy, and strong organizational skills

Superior time management and multitasking skills

Resourcefulness and flexibility

Ability to effectively interpret and implement company policies and procedures

Skills

Accounts PayableAccounts ReceivableDocument ControlExcelFiling SystemsMicrosoft OutlookMicrosoft WordProject BillingPurchase OrdersTime And Material Tracking