Project Assistant

Job Summary

Project Assistants are members of the Practice Support Department who assist paralegals, senior paralegals, case managers, contracts specialists and attorneys on various projects. Project Assistants have the opportunity to expand their skills as they gain work experience. Project Assistants have a minimum billing requirement of 1600 hours per year.

Job Responsibilities

• Assists with the maintenance of case files and documents.
• Assists with bates labeling and quality checking of document productions.
• Redacts confidential information from client documents (electronic and paper) in preparation for document production.
• Drafts, edits, and proofreads cover letters, administrative memos, and Word documents.
• Coordinates projects with other firm support departments or outside vendors as necessary.
• Prepares and maintains litigation databases and Excel spreadsheets.
• Supports project management by maintaining trackers, reviewing client emails, and communicating updates and follow-up needs with Life Sciences attorneys and contracts specialists.
• Ensures project information remains current and accurate by consistently updating tracking tools, verifying details, and promptly addressing discrepancies.
• Performs searches in litigation databases and paper files.
• Assists in maintenance of practice group document libraries.
• Reviews and organizes case correspondence and pleadings.
• Performs basic legal and factual research (including paper and electronic sources).
• Proofreads pleadings, briefs, and other documents as required by practice group as requested.
• Assists with preparing filings for courts or government agencies.
• Prepares documents for depositions, hearings, and trials.

Knowledge, Skills and Abilities

• Demonstrated ability to communicate clearly and effectively, both orally and in writing with attorneys, staff and external contacts.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Strong attention to detail, including superior spelling and grammar.
• Ability to provide quality client service to both internal and external contacts.
• Ability to work effectively, both independently and with others in a cooperative, enthusiastic, and friendly manner to accomplish position functions and participate in team goals.
• Ability to communicate information with tact and courtesy.
• Ability to follow instructions effectively from a diverse group of clients, attorneys, and staff.
• Basic knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, etc.) Word, Excel, and PowerPoint preferred. Moderate typing skills.
• Ability to safely lift, move and carry items weighing up to 50 lbs.
• Ability to travel or work overtime as necessary.

Education

The position requires a Bachelor’s Degree.

Experience

No experience necessary.