Project Assistant

Project Assistant

Egis has been working in Romania for almost 30 years, providing engineering and consultancy services in road and rail transport sectors as well as water and environment, energy, urban development and other institutional advisory services.

Egis is a global consulting and engineering firm working in construction, transport and mobility services. Our mission: create and operate intelligent infrastructure and buildings to further the transition to a low-carbon economy and contribute to more balanced and sustainable territorial development. To support our growth plan, we offer a wide variety of career opportunities.

We are committed to fostering a workplace that values diversity and inclusion. We welcome all qualified applicants and ensure fair consideration without regard to disabilities, medical conditions, race, colour, ethnicity, nationality, age, gender identity, sexual orientation, pregnancy, religion, political beliefs or marital status.

Responsibilities:

• Receives, registers, distributes, and archives correspondence and documents;
• Drafts and edits letters and other documents;
• Receives and transfers phone calls;
• Receives messages and forwards them to the relevant persons;
• Updates the contact directory and database;
• Organizes the translation of documents when necessary;
• Identifies required office supplies and places orders for stationery and consumables (paper, toner, printer ink, etc.);
• Requests service or maintenance for copiers, printers, and other equipment or installations when necessary;
• Performs technical editing of documents (photocopying, binding, etc.);
• Processes and pays certain invoices;
• Schedules meetings, books plane tickets, and makes hotel reservations;
• Receives visitors who wish to contact the management and ensures protocol arrangements;
• Ensures the supply of maintenance and cleaning products (detergents, etc.);
• Supports the Project Manager in carrying out organizational activities;
• Maintains contact with collaborators, employees, and service providers in order to support the daily project activities;Edits digital documents at the request of the Project Manager.

Qualifications

• Preparation: higher education;
• Seniority: 5 years of experience;
• PC operation;
• English language;
• Communication ability. Ability to analyze and synthesize. Decision making capacity.
• Fairness;
• Ability to work under stress and extended schedule;
• Assuming responsibilities and maintaining confidentiality.