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Trail Appliances Ltd.

Posted 11 days ago

Open

Project Coordinator / Administrator - Victoria 0726

2360 Millstream Rd., Langford, BCRemoteContract

AI Summary

A Project Coordinator/Administrator supports a Key Account Manager for multi-family construction in BC, managing project lifecycles, invoicing, inventory, scheduling, and cross‑unit collaboration in a fast‑paced environment.

About this role

Working at Trail Appliances means joining an entrepreneurial-minded, driven team dedicated to delivering an exceptional customer experience. Trail Appliances is the leading independent appliance retailer in Western Canada. We’re a fast-growing company with over 500 employees in British Columbia, spread out over 10 showrooms, 3 Outlet Centres, 3 distribution centres, and 4 offices in BC's major markets. Join our team of trailblazers!

Our core values:
Integrity – We do what’s right, even when no one is looking.
Improvement – We do it well. Then we do it better.
Caring – We put ourselves in others’ shoes.
Authenticity – We like people, not pretense.
Determination – We kick down walls.

We have everything we need to inspire our customers. Except YOU.
The Project Coordinator supports the administrative needs of a Key Account Manager serving the multi-family construction industry, and will manage the project needs from contract submission through to project completion & deficiencies. They are someone who thrives in a very fast-paced environment and lives for constant change. This work environment will appeal to someone who enjoys problem solving, making quick decisions, and being constantly challenged and extremely busy.

As a Project Coordinator/Administrator, you will

  • Manage new construction project needs as they relate to appliances – length of projects averages from 6 months – 2 years
  • Ensure accurate inventory levels and timely scheduling of deliveries
  • Monthly invoicing and account reconciliation
  • Collaborate with multiple business units on a daily basis, including Dispatch/Delivery, Purchasing, and Credit
  • Assess architectural drawings and how they apply to appliances
  • Manage follow-ups on project details with internal and external customers (high responsibility and accountability)
  • Create and update high-level reports and presentations
  • Develop and nurture relationships with builder customers on-site and in-office
  • Management of contract-related documentation and filing

    • The experience we like to see

  • 1 year minimum experience in a project coordination role, or an administrative role with similar responsibilities
  • Account management experience including invoicing and/or inventory control an asset
  • Strong communication skills, both verbal and written
  • Precise attention to detail
  • Proven organization and prioritization skills
  • Ability to multi-task and work quickly while maintaining accuracy
  • Capacity to prioritize and meet deadlines, understand business needs and objectives
  • Someone that has excellent interpersonal skills
  • Adaptable and solutions-oriented
  • Fluent in MS Office
  • Flexibility to work within legacy systems

    • We hope you are passionate about

  • Providing expertise! – You act as an internal business area expert and champion
  • Problem solving! – You have an aptitude for utilizing your knowledge to find creative solutions
  • Teamwork! - You understand the value of others, yet are still able to also thrive independently
  • Joining a fun, fast-paced and ever-changing environment!

    • Bonus Points

  • Supply chain management experience
  • Construction supply experience

    • Why join Trail?

  • Merit Performance
  • PPE Allowance
  • Generous employee discounts
  • Gym membership discount
  • Employee Recognition Program
  • Company events

    • Work Environment

  • Monday – Friday, 8:30am – 5pm
  • Shared office space
  • Site visits often required
  • Expected Contract duration: September 7, 2026 until June 18, 2027

    • Skills

    Account ReconciliationContract AdministrationDrawings InterpretationInventory ControlInvoicingMicrosoft OfficeProject CoordinationSupply Chain Management

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