Project Coordinator

With 20 years of experience in Recruiting and Executive Search, Citadel Search discovers the DNA that powers every job.

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We are looking for an experienced Project Coordinator who will be responsible for supporting offshore projects in Southeast Asia. In this role, you will serve as a central point of coordination between internal and external stakeholders, facilitating the smooth execution of all project-related activities.

 

Job Responsibilities:

• Support project activities by verifying supplier and project statuses with stakeholders prior to payment processing.
• Coordinate closely with project teams and internal stakeholders to execute project-related tasks in alignment with company policies.
• Verify Ensure proper maintenance of accounting records and documentation for audit readiness.
• Maintain accurate and up-to-date records for both corporate and project documentation.
• Verify accuracy of invoices with purchase orders and process payments in accordance with internal financial policies.
• Prepare and verify documents for vendor and Letter of Credit (LC) payments.
• Act as the key contact in Singapore to support offshore project operations in the Philippines.

 

Qualifications

• At least 3 years of relevant administrative work experience.
• Basic knowledge of accounting principles, logistics, and procurement processes.
• Proficient in Microsoft Excel and other MS Office applications.
• Strong communication skills with a proactive, detail-oriented, and good learning mindset.
• Prior experience in the shipping or offshore industry and familiarity with M&E materials procurement is advantageous.