Project Coordinator

Description

Position Summary:

The Project Coordinator supports the planning, execution, documentation, and closeout of telecommunications infrastructure projects funded through federal, state, and local grant programs. This position serves as a critical liaison between construction contractors, engineering firms, permitting agencies, inspectors, project managers, compliance personnel, and internal stakeholders to help ensure projects are delivered safely, on schedule, within budget, and in accordance with applicable grant and contract requirements. The ideal candidate possesses strong organizational skills, telecommunications construction knowledge, and the ability to manage multiple active projects across different stages of deployment.

Required Duties and Responsibilities

• Coordinate daily activities of construction contractors and subcontractors.
• Develop and maintain construction schedules for multiple active projects.
• Track, publish and distribute weekly construction, inspection, utility locate, and restoration schedules and milestones.
• Coordinate mobilization activities, material deliveries, and construction sequencing.
• Assist with construction kickoff meetings and contractor onboarding.
• Monitor project progress, identify schedule risks or potential delays, and escalate issues requiring management review.
• Serve as a primary coordination point between contractors and Inland project staff.
• Collect, review, and validate daily construction reports and installed quantities.
• Support contractor compliance with contract and project requirements.
• Coordinate responses to contractor requests for information (RFIs).
• Document field issues and facilitate resolution between engineering and construction teams.
• Track permit acquisition, conditions, expiration dates, and renewal requirements for active projects.
• Coordinate utility locates and help ensure locates are completed before construction begins.
• Monitor easement, right-of-way, and site-access approvals.
• Coordinate with county, city, tribal, state, and federal agencies, as assigned.
• Capture field design changes and redlines for engineering review and document control.
• Support preparation and review of as-built documentation.
• Maintain records required for federal, state, and local grant compliance.
• Support collection of contractor certified payroll, domestic-preference documentation, and other compliance records when required.
• Track production quantities against approved schedules and project budgets.
• Support earned-value, forecasting, and project-performance reporting as requested.
• Coordinate with engineering consultants, construction contractors, project managers, compliance staff, procurement teams, utility representatives, local jurisdictions, and broadband office representatives.
• Communicate schedule changes, field conflicts, documentation needs, and emerging risks to appropriate stakeholders.
• Verify completion and documentation of restoration activities.
• Support final inspections, acceptance activities, and resolution of remaining punch-list items.
• Coordinate collection of final as-builts, test documentation, warranties, permits, and contractor closeout records.

Requirements

Required Qualifications

• Associate’s degree in Construction Management, Engineering Technology, Telecommunications, Project Management, or a related field; equivalent relevant experience may substitute.
• 3-5 years of experience in telecommunications, utility, broadband, heavy civil, or infrastructure construction.
• Working understanding of outside-plant telecommunications construction and fiber-optic network deployment.
• Proficiency with Microsoft Excel, Outlook, Teams, SharePoint, scheduling tools, and document-management systems.
• Strong organizational, recordkeeping, written communication, and verbal communication skills.
• Valid driver’s license and ability to travel to active project sites.

Preferred Qualifications

• Experience supporting BEAD or other federally funded infrastructure projects.
• Knowledge of 2 CFR Part 200 and NTIA broadband deployment requirements.
• Working familiarity with Build America Buy America, Davis-Bacon, environmental review, and grant monitoring documentation.
• Experience with GIS mapping systems, permitting, right-of-way, and utility-coordination processes.
• OSHA 10 or OSHA 30 certification.

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit; reach with hands and arms and talk or hear. The employee will be required to wear standard job site PPE including, but not limited to, hard hat, safety glasses and work boots. The employee is frequently required to use hands to finger, handle or feel; frequently lift and/or move up to 25 pounds. The employee is regularly required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.