Project Coordinator

• Perform a variety of project administration duties, including project scheduling, project tracking, project invoicing, and project financial reports.
• Assists the Project Manager in defining the project plan, activities, milestones, and resource requirements.
• Maintains the project/resource schedule in company approved software.
• Prepares and provides clients status reports of project milestones and adjustments to schedules.
• Tracks scope changes and approved change orders, and communicates them to the Project Manager, project team, and the client as required.
• Initiates and approves project invoicing according to contract terms.
• Actively involved in recovering receivables
• Format and proofread memoranda, reports, letters, etc. using word processing and spreadsheet applications.
• Completes the project closeout process, project archiving, and marketing information.
• Provides administrative support to the Project Manager and project technical team as required.

Key Responsibilities

• Provides project management back-up as required by the Project Manager
• Responsible for developing working relationships with clients.
• Meet and exceed client expectations and project milestones.
• Assembling and guiding a team towards meeting project objectives
• Ensuring that Quality Assurances are completed, recorded, and meet company standards and project scope.

Skills, Knowledge & Expertise

• 2 years demonstrated experience in project coordination with engineering or environmental projects. Previous project management is an asset.
• An Undergraduate Engineering Degree is an asset but not a requirement. Candidates with other forms of education are welcome (diplomas and certificates in any specialty will be reviewed)
• Demonstrated ability to start up and turnaround situations.
• A drive to make it happen; turn client needs into opportunities.
• Ability to deliver on commitments and exceed client expectations.
• Experience in developing and maintaining excellent working relationships with clients.
• Proven ability to successfully meet schedules and control costs.
• Desire and ability to work in and contribute to project teams.
• Excellent written and verbal communication skills
• Strong people and team management skills
• An ability to work in a fast-paced team environment.
• Exceptional organizational capabilities