Project Secretary

Overview / Responsibilities

Wood currently have a requirement for a Project Secertary to work on the engineering and project management services in Al-Khobar office

• Assist Project Engineering in the production of all Project Engineering deliverables, such as maintaining drawing / document trackers, issuing comment packs to disciplines, tracking status of discipline comments, updating P&ID production plan and generating status reports
• Assist Project Engineering in the arrangement of design verification review meetings, such as book meeting room, send out meeting request, arrange for correct equipment to be present and collate information required for review
• Maintain register of all design review and engineering meeting actions and track close out of these actions; advise Project Engineer of late action items; and produce status reports as required
• Establish document format / templates as required
• Maintain registers and filing system for NOM, CEDs, PANs, TQs, SQs, audits, design instructions and change flags
• Assist Project Engineering in obtaining document approvals / sign offs
• Issue completed deliverables to Document Control, including pdf generation and raising document issue request
• Maintain all electronic and hard copy Project Engineering files
• Set up ‘saved searches’ in ProjectWise and update as required
• Advise Engineers in the use of ProjectWise where required
• Assist Project Engineers as required, such as setting up tasks, generating weekly report and design instructions, updating of equipment list, consolidating of Bluebeam comments, updating of DMS, reviewing and comparing P&IDs and datasheets

Qualifications

• Bachelor Degree
• minimum Experince 2 years as project Secertary
• A self - motivated, pro - active individual with good communication skills
• Ability to deal pro - actively with discipline representatives in the co - ordination of their work
• Ability to work with technical strength
• Proficient in Microsoft office applications, with advanced Excel proficiency a must

Company Overview

Wood is a global leader in engineering and consultancy across energy and the built environment, helping to unlock solutions to some of the world’s most critical challenges. We provide consulting, projects and operations solutions in more than 60 countries, employing around 40,000 people. www.woodplc.com

Diversity Statement

We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.