Purchase Officer (Associate)

The Purchase Officer is responsible for sourcing, negotiating, and purchasing goods and services required by the organization while ensuring quality, cost-effectiveness, and timely delivery. The role involves vendor management, inventory coordination, and compliance with company procurement policies.

Requirements

Key Responsibilities

• Identify and evaluate suppliers based on quality, price, delivery, and service.
• Obtain quotations and negotiate pricing, payment terms, and contracts.
• Prepare and process Purchase Requisitions (PRs) and Purchase Orders (POs).
• Monitor order status and ensure timely delivery of materials.
• Coordinate with stores, operations, kitchen, and accounts departments.
• Maintain supplier records and develop strong vendor relationships.
• Compare market prices and conduct cost-saving initiatives.
• Ensure purchased items meet quality standards and specifications.
• Resolve supplier issues related to deliveries, shortages, and quality concerns.
• Maintain accurate procurement documentation and reports.
• Track inventory levels and support replenishment planning.
• Ensure compliance with company procurement policies and procedures.

Required Qualifications

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, or related field.
• 2-5+ years of experience in purchasing/procurement.
• Experience in hospitality, catering, food service, or FMCG industry preferred.

Skills & Competencies

• Strong negotiation and vendor management skills.
• Knowledge of procurement procedures and supply chain operations.
• Proficiency in MS Excel, ERP, and procurement software.
• Good analytical and cost-control skills.
• Excellent communication and coordination abilities.
• Attention to detail and problem-solving capability.

Key Performance Indicators (KPIs)

• Cost savings achieved through negotiations.
• On-time delivery performance.
• Vendor performance ratings.
• Inventory availability and stock control.
• Accuracy of procurement documentation.
• Reduction in purchase-related discrepancies.

Preferred for Catering Industry:

• Knowledge of food commodities, packaging materials, housekeeping items, and kitchen equipment procurement.
• Experience in handling multiple sites/units and emergency purchasing requirements.