Purchaser cum Admin

Title: Purchaser cum Admin - Fuku

URL Source: https://apply.workable.com/j/FB3B441A0C

Markdown Content: Location: Auckland

Key Responsibilities

Purchasing

• Source and purchase construction materials, equipment, supplies, and services according to project requirements.

• Request quotations, compare pricing, and negotiate for the best terms.

• Create and manage Purchase Orders (POs) and track delivery schedules.

• Maintain and update supplier databases, price lists, and purchasing records.

• Monitor inventory levels and ensure stock availability.

• Coordinate with Site Supervisors to ensure timely material supply for ongoing projects.

• Coordinate with the Quote Team for cost control.

• Support cost-control initiatives by reviewing and improving purchasing processes.

• Build and maintain strong relationships with suppliers.

• Verify invoice details with Delivery Orders (DO) and Purchase Orders (PO).

• Coordinate with the Finance team to ensure accurate and timely supplier payments.

• Handle supplier statements and resolve invoice discrepancies.

Accounts Receivable (AR) Support

• Issue deposit and progress claim invoices to clients.

• Update invoice records and track payment receiving status.

Administration

• Provide daily administrative support to the office and management team.

• Handle incoming calls and emails, assist with client or supplier enquiries, and schedule site visits.

• Prepare monthly and annual reports, summaries, and documentation for management review.

• Maintain and organize office files, documents, and records.

• Manage office supplies and ensure the workspace is well-maintained.

• Support the management team with general administrative tasks or ad-hoc duties.

Job Requirements

• Diploma or equivalent qualification preferred.

• Minimum 1 year of relevant purchasing experience; construction or renovation experience is an advantage.

• Strong communication and negotiation skills.

• Detail-oriented with strong organisation and time-management skills.

• Ability to multitask and prioritise tasks independently.

• Proficient in Excel, Word, email, and basic office software.

• Understanding of purchasing, invoicing, and basic accounting.

• Experience working with suppliers, logistics, or inventory is an advantage.