Real Estate Transaction Coordinator - Freelance, Remote

Key Responsibilities

• Schedule and manage property showing appointments
• Prepare offers and coordinate document signings
• Manage transaction paperwork end-to-end using ZipTag, Transaction Manager, and MLS

• Manage and organize incoming/outgoing email
• Own calendar management, including scheduling and coordinating appointments and meetings
• Provide full business support, stepping in to handle tasks across the business whenever needed
• Bring structure and organization to daily operations

• Oversee tasks and projects across the client's multiple businesses (real estate, assisted living, construction/investing)
• Anticipate needs proactively — preparing documents and materials ahead of meetings without being asked
• Manage competing priorities and shifting demands across ventures

• Create marketing materials and content using Canva
• Manage and maintain social media presence

• Identify repetitive, "grunt work" tasks suited for automation
• Build and maintain AI agent workflows (using tools like ChatGPT) to handle recurring tasks
• Review and quality-check AI-generated output before it reaches the client

Skills, Knowledge & Expertise

• Proven experience as a Real Estate Transaction Coordinator or in a similar real estate support role, with working knowledge of how real estate transactions and contracts function.
• Hands-on experience with MLS and real estate listings.
• Executive-level assistant experience, ideally supporting a business owner independently across a broad range of responsibilities.
• Practical experience using AI tools (e.g., ChatGPT) to streamline or automate repetitive work.
• Strong written and verbal English communication skills, with the ability to communicate clearly and assertively.

• Technical skills:
  • Real estate transaction management platforms (ZipTag, Transaction Manager, or similar)
  • MLS systems and listings management
  • Canva for marketing/content creation
  • Google Suite and Microsoft Suite
  • ChatGPT / AI tools, with the ability to build simple automated workflows
• Soft skills:
  • Highly organized, with strong attention to detail
  • Proactive — anticipates needs before being asked
  • Calm and steady under pressure, comfortable managing crises and shifting priorities
  • Confident enough to take initiative and lead when needed, while staying dependable and consistent
  • Trustworthy and discreet when handling sensitive business and client information
  • Comfortable operating as a generalist across multiple, varied business lines

• Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
• Internet speed of at least 40MBPS
• Headset with an extended mic that has noise cancellation and a webcam
• Back-up computer and internet connection
• Quiet, dedicated workspace at home

• You genuinely enjoy being the person who makes everything run — the "right hand" who can jump in wherever they're needed.
• You find satisfaction in bringing order to chaos, and you're energized rather than overwhelmed by juggling multiple priorities at once.
• You take ownership of your work without needing to be micromanaged, and you naturally think a step ahead.
• You're excited by the idea of using AI tools to work smarter, not just faster.
• You want a long-term role where you can grow into a true executive partner for a busy, ambitious business owner.

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• 9:00 AM – 5:00 PM CST, Monday–Friday

• $7 per hour
• No benefits package included

Benefits